Office for General Administration

Function and mission

Office for General Administration is responsible for advising USSH Rector on administrative affairs, office management and premises management.

Administration

• Manage the development and implementation of administrative, office and archival regulations.

• Receive and process dispatches, notes, and documents, including secret documents according to existing regulations.

• Manage and use the official seals.

• Validate and reproduce documents and papers as prescribed by the University.

• Provide letters of recommendation, travel documents and validate the signatures of the University's staff; confirm travel documents for guests at the University.

• Coordinate the organization and running of the quality assurance system according to ISO standards.

• Coordinate the implementation of domestic protocols and procedures; co-hold events, conferences and conventions.

Documentation

• Develop and publish the weekly, monthly and annual schedules of the University and its Board of Rectors. 

• Coordinate the making of statistics; collect reports on the periodic and non-periodic administrative and regulatory activities as required by the Board of Rectors.

• Assist in the joint-departmental meetings; draft reports and dispatches; compile and publish the Rector's announcements and conclusions.

Management

• Supervise the investment, repair and restoration projects.

• Develop plans to upgrade the facilities of the University's units to be submitted to the Rector.

• Advise on the renovation, usage and management of the University's facilities, infrastructures and sceneries.

• Manage the phone, fax and internet facilities of the University.

• Manage and use the power and water systems.

• Manage the classrooms

• Manage the services.

• Manage the University's estate.

• Manage fire prevention and extinguishment, flood prevention, sanitary protection, disease prevention.

• Manage the security of the University.

Board of leaders

Subordinate units

• Office unit
• Security unit
• Classrom unit
• Power and water unit
• Car unit
• B7bis unit

Contact

Room 401 block E, USSH-VNU

No 336, Nguyen Trai, Thanh Xuan, Hanoi.

Phone: (024) 38583799

Email: hcth.xhnv@gmail.com