| TT | Main content | Time and specific tasks |
| 1 | Entrance exam | According to the plan of Hanoi National University |
2 |
Admission, Opening and Recognition of PhD Students |
- Admission twice in August and November. Starts every year in November. - After receiving the Admission Decision, based on the admission list of graduate students, the School issues a Decision to recognize the graduate student in the training course. |
3 |
Decision on recognition of thesis topic and thesis supervisor PhD |
- Within a maximum of 03 months from the date of the Decision on recognition of PhD students, based on the Minutes of detailed outline evaluation during the admission process, training units shall make a list of proposals for recognition of the topic and supervisors; accompanied by a brief scientific resume of each staff member, ensuring that they meet the requirements in accordance with current regulations (Training units are professionally responsible for this issue). - The school issues a Decision to recognize the topic and supervisor for the doctoral student (within 6 months from the date the doctoral student enrolls). |
| 4 | Register for the full course study plan | -After the decision to recognize the doctoral student is made, the doctoral student develops a study and research plan for the entire course, which is approved by the training units. Doctoral students who register and complete 30 credits in one academic year are considered full-time. The training units keep records. - Maximum 03 months from the date of receiving the Decision on recognition of the topic and supervisor, the doctoral student presents the content and research plan to the training units. The training units have minutes of the meeting to give comments. |
5 |
Organize doctoral courses, complete detailed outline (Concentrated time) | - Within a maximum of 24 months from the date of the decision to recognize the doctoral student, the training units shall organize for the doctoral student to study the modules in the doctoral training program. - The PhD student, under the guidance of the supervisor, completes the detailed outline and defends the detailed outline within 6 to 12 months from the date of receiving the decision to recognize the topic and supervisor. The training units have minutes of the meeting to provide comments. |
| 6 | Complete doctoral theses |
- PhD students are guided to write overview essays and register for doctoral topics with their supervisors (training units are responsible for regulating and guiding PhD students on contents such as: objectives, requirements on content and form, implementation plan, reporting methods, topic evaluation methods, minimum score requirements... according to current regulations). - PhD students conduct research on topics and write doctoral theses and overview essays (the topics must be related to the content of the thesis and completed within a maximum of 24 months from the date of the decision to recognize the PhD student). - Training units prepare necessary procedures and organize subject grading according to regulations. |
| 7 | Participate in training activities and scientific research topics. | - PhD students are responsible for registering with training units to perform teaching assistant and training support activities; directly participate in scientific research topics related to the thesis topic. The above activities have a certificate with evidence, are carried out during the doctoral training period and completed before proceeding with the thesis defense procedures. |
| 8 | Learning progress report | Every 6 months: PhD students report their study progress to the training unit. The training unit holds a review meeting with evaluation minutes. |
| 9 | Changes in training | - Extending study time: PhD students apply for extending study time with the consent of the supervisor, pay tuition fees according to regulations, at least 01 month before the end of the official training period. Training units collect and send to the Training Department. - Change/Adjustment of thesis topic: documents include: application of the PhD student with comments from the supervisor, official dispatch from the training unit, attached with minutes of the Council meeting giving comments on the detailed outline of the new thesis topic, and an adjustment to the PhD student's full-time study plan, ensuring the training time is in accordance with regulations. - Change/Adjust supervisor: documents include: application from the graduate student, consent from supervisors, official dispatch from the training unit, and adjustment of the graduate student's entire study plan, ensuring training time is in accordance with regulations. |
| 10 | Overall thesis evaluation (seminar) |
-After the doctoral student completes the thesis draft and fully meets the necessary conditions according to the regulations, the training units and the doctoral student complete the profile to the School's Training Department. - The school issues a Decision to establish a Council for overall thesis evaluation (based on the list of proposed members introduced by training units with evidence of sufficient qualifications to become Council members), the training units organize for the doctoral students to defend their thesis. Note: Before submitting the application to the School for the doctoral student to defend the overall thesis, the training units can hold a meeting to give comments on the draft thesis for the department-level doctoral student. |
11 |
Independent review |
-The doctoral student successfully defends the thesis before the Overall Thesis Evaluation Council, completes the dossier for the Training Department according to regulations to conduct independent review procedures. (Independent review process, Training Department implements within maximum 03 months) |
12 |
Accept the application after receiving comments from independent reviewers. |
- After receiving comments from independent reviewers, if both independent reviewers agree to allow the doctoral student to defend the thesis; the Training Department will guide the doctoral student to edit the thesis according to the comments of the independent reviewers (if any) and complete the thesis defense procedures. - In case 1 independent reviewer evaluates the thesis as not meeting the requirements, the Training Department will invite a 3rd reviewer (within 3 months) - In case the first two reviewers or the third reviewer do not approve of the thesis, the thesis must be revised and the training unit will organize a re-evaluation of the thesis as a whole. |
13 |
Thesis evaluation organization |
- Based on the list of members introduced by training units (with evidence of qualifications to become Council members), the School issues a Decision to establish a Doctoral Thesis Evaluation Council. - Training units submit the thesis and collect the thesis comments submitted to the Training Department (PhD students are not allowed to participate in the preparation process, and are not allowed to contact the Council members before their official comments have been sent to the Training Department). - The Training Department directly organizes thesis defense for graduate students, in coordination with training units. - The Training Department completes the evaluated thesis dossier to submit to Hanoi National University for thesis appraisal. |
| 14 | Recognize degree |
After 03 months from the date the doctoral student completes the application for degree recognition, if the School does not receive any comments on the doctoral student's application and thesis, a decision will be made to recognize the degree. |
| 15 | Time to complete records of all levels of protection and handle violations |
Documents for independent review process: maximum 03 months from the date of successful overall thesis defense.
After this deadline from 01 to 03 months: PhD students must have an explanation of objective reasons, force majeure with evidence, with confirmation from relevant competent parties (instructors, working agencies, local authorities, training units), the School will consider and resolve (For cases where PhD students are still within the permitted time of the course). After 3 months or more, the application will not be processed and the training process will be terminated. 2. Have independent review results - complete thesis evaluation request file: maximum 06 months After this deadline, the School will not process the application and terminate the training process of the PhD student. 3. Defending final thesis – completing the application for recognition of academic degree and granting of doctoral degree: maximum 01 month. After the above allowed deadline and before 03 months from the date of successful defense of the doctoral thesis before the Council: The doctoral candidate must have an explanation of objective reasons, force majeure with evidence, with confirmation from relevant parties (instructor, working agency, local government, training units), the School will consider and resolve. If the completion of the thesis and submission of documents from the date of successful thesis defense before the Council is 03 months or more late, the School will not consider recognizing the degree and awarding the degree to the doctoral student. In this case, the doctoral student must explain and re-defend the thesis before the Thesis Evaluation Council. |
| 16 | Awarding of diplomas |
Note: Training units coordinate (provide scientific resumes of the graduate students' supervisors to receive degrees so that the Training Department can enter data into the software system of Hanoi National University...)
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Author:Training Department
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