TTLA: Organizing and managing the archiving work of Vietnamese economic groups

DOCTORAL THESIS INFORMATION

1. Full name of the researcher:Nguyen Thi Kim Binh

2. Gender: Female

3. Date of birth: February 23, 1969

4. Place of birth: Quang Ngai

5. Decision on recognition of PhD students No. 3202/QD-SDH, dated November 8, 2010 of the Director of Hanoi National University

6. Changes in training process: No

7. Thesis topic name:Organizing and managing the archiving work of Vietnamese economic groups

8. Major: Archival Studies Code: 62.32.24.01

9. Scientific instructor:Prof. Dr. Nguyen Van Tham, Dr. Nguyen Thi Lien Huong

10. Summary of new results of the thesis:

- The thesis clarifies the theoretical and practical issues of the operation of State-owned economic groups from the concept, history of formation and development to their organizational characteristics, position and role in the national economy. At the same time, it analyzes the trend of perfecting and developing these groups in the future when implementing economic restructuring. The thesis also clarifies the composition, content, significance and highlights the specific characteristics of the TLLT formed in the production and business process of these enterprise groups.

- Systematize the theoretical and legal basis of archival work to see the shortcomings when applied to the practical archival work of the State economic organizations.

- Summarize the practice of organizing and managing the archival work of some State-owned economic groups in the past time; analyze the causes of the shortcomings in organizing and managing the archival work of the current corporations.

- Propose principles and some solutions to organize and manage archiving work in accordance with the organizational characteristics, operations, and specific documents of current State-owned economic groups and future development trends.

11. Practical application:

- The thesis comprehensively evaluates the actual archival work of the State-owned economic groups. Thereby, we can see the strengths and limitations to have directions to overcome and improve from different perspectives of the archival work of the State-owned economic groups in particular, and of the Vietnamese archives industry in general.

- The thesis can become a reference document for corporations, functional agencies, especially the Department of State Records and Archives in organizing and managing the archival work of the State Economic Groups in particular, the archives industry in general, in order to safely preserve, effectively exploit and use the values ​​and intrinsic meanings of the TLLT to serve the activities of enterprises and the country. At the same time, the results of this research can also be used as a reference document for teaching and research for universities that train in the field of archival studies; professional training courses for officials of industry management agencies and State Economic Groups.

12. Further research directions:

- Volume and composition of types of documents formed in member units of each economic group;

- Impact of scientific document editing on the quality of archived records at the State Economic Organizations;

- The situation of exploiting and using TLLT to serve the production and business activities of State-owned economic groups;

- Research and develop a list of retention periods for scientific and technical records and documents created during the operation of State-owned economic groups;

- Professional qualifications meet the job requirements of the archival staff of the State Economic Organizations;

- State management of archival work of State-owned economic groups in response to the trend of diversifying ownership forms....

13. Published works related to the thesis:

1. Nguyen Thi Kim Binh (2004), "Some initial measures to implement state management of enterprise archiving work",Vietnam Archives Magazine(5), pp. 131-134.

2. Nguyen Thi Kim Binh (2008), “Issues to consider in archival management in Vietnamese economic groups”,Vietnam Archives Magazine(4), pp. 5-8.

3. Nguyen Thi Kim Binh (2009),Managing archived documents when converting ownership forms of member enterprises in member units of Vietnam State Economic Groups, Grassroots research topics.

4. Nguyen Thi Kim Binh (2010),“The value of enterprise archives serving research on socio-economic development in Vietnam during the renovation period",Proceedings of the Scientific Conference: Exploiting and promoting the value of archival documents in Social Sciences and Humanities research, Hanoi National University Publishing House, pp. 141-155.

5. Nguyen Thi Kim Binh (2009), "Legal basis of document management when converting the form of ownership of member enterprises in member units of Vietnam's State-owned economic groups",Vietnam Archives Magazine(6), pp. 12-16.

6. Nguyen Thi Kim Binh (2012), “The issue of archival document management when converting the form of ownership of state-owned enterprises”,Vietnam Archives Magazine(4), pp. 5-9.

7. Nguyen Thi Kim Binh (2013),“The value of documents formed in the activities of private enterprises and storage solutions", Proceedings of the International Scientific Conference: Promoting the value of people's archives, Hanoi National University Publishing House, pp. 373-396.

8. Nguyen Thi Kim Binh (2014), “Characteristics of archival documents of Vietnamese State Economic Groups”,Vietnam Archives Magazine(12), pp. 5-10.

9. Nguyen Thi Kim Binh (2015), “Regulations on archiving corporate documents in the Enterprise Law 2005 and Enterprise Law 2014”,Vietnam Archives Magazine(10), pp. 10-16.

INFORMATION ON DOCTORAL THESIS

1. Name: Nguyen Thi Kim Binh 2. Sex: Female

3. Date of birth: February 23, 1969 4. Place of birth: Quang Ngai

5. Admission decision number: 3202/QD-SĐH Dated: Nov 08, 2010 by President of the Vietnam National University, Hanoi

6. Changes in academic process: None.

7. Official thesis title: Organize and manage the archive system of Vietnam Economic Groups.

8. Major: Archival Science Code: 62.32.24.01

9. Supervisors: Professor Sc.D. Nguyen Van Tham, PhD. Nguyen Thi Lien Huong

10. Summary of the new findings of the thesis

- Clarifying the issues of ratiocination and from practical operations of State-owned Economic Groups (SEG) from their concept, founding and establishing history to the characteristics, positions and roles in the National economy). Besides, the dissertation analyzes the completion and development trend of those groups in the future while implementing economic restructuring. It also clarifies the compositions, contents, significance and highlights the specific characteristics of archive formed during the operation of those SEG.

- Re-systematizing the rationales and legal foundation of archive work in order to find the inadequacies when it is applied in the SEG.

- Summarizing the result and analyzing the inadequacy reasons of organizing and managing of archive work in the SEG in the recent years.

- Recommending the principles and solutions of archive work which are suitable with the current characteristics of the SEG's organizing, activities and specific documentation and development trend in the future.

11. Practical applicability

- The thesis comprehensively assesses the actual archive work of SEG, thereby being able to spot out their strengths and limitations in order to figure out solutions for improvement from different angles of archive work of SEG in particular and of the Vietnam archive branch in general.

- The thesis can be used as the reference documentation for the Authorities Groups , Departments, especially for the State Records Management and Achives Department of Vietnam in organizing and managing the archive work of SEG in particular and the archive branch in general in order to preserve safety, exploit and utilize effectively the values ​​and significances of Archive to serve the operating activities of enterprises of the country. Moreover, this study can be used as the reference document for teaching, research activities of universities which have Archive major; specialized training classes for staffs of the archive branch management bodies and SEG.

12. Further research directions

- The volume, the elements of documents formed in the subsidiaries of each SEG;

- The impact of scientific documentation revising to quality of archives in SEG;

- The status of exploiting and utilizing the archives in serving the manufacturing and business activities of SEG;

- Study of establishing the schedule of preserving period of technical scientific documentations which are formed during operation of SEG;

- The quality of archive staff of SEG to meet the work requirements;

- State manages the archive works in SEG to meet the trend of ownership diversification.

13. Thesis -related publications

1. Nguyen Thi Kim Binh (2004), “Some initial methods for implementing the state management to enterprise' archive work”,Vietnam Archive Magazine(5), pp. 131-143

2. Nguyen Thi Kim Binh (2008), “Issues should be considered in managing the archive work in Vietnam Economic Groups”,Vietnam Archive Magazine(4), pp 5-8

3. Nguyen Thi Kim Binh (2009),Managing the archives when changing the ownership form of the subsidiary of Vietnam SEG, Seminar at Basic Science Research level.

4. Nguyen Thi Kim Binh (2010), “The values ​​of Corporate archives in supporting the research about Economy – Social development in Vietnam during reform period”,Record of Science Workshop: Exploit and promote the values ​​of archives in researching Social Sciences and Humanities, Publisher: Hanoi National University, pp 141-155

5. Nguyen Thi Kim Binh (2009), “Legal foundation of document management when changing the ownership form of the subsidiary of Vietnam SEG”,Vietnam Archive Magazine(6), pp. 12-16

6. Nguyen Thi Kim Binh (2012), “Issues in archives management when changing the ownership form of national corporations”,Vietnam Archive Magazine(4), pp. 5-9.

7. Nguyen Thi Kim Binh (2013), “Values ​​of documents formed during the business activities of private company and archive solution”, Record of International Science Workshop: Promoting the values ​​of people archive, Publisher Hanoi National University, pp 373-396.

8. Nguyen Thi Kim Binh (2014), “The archive characteristics of Vietnam SEG”,Vietnam Archive Magazine (12), pp 5-10.

9. Nguyen Thi Kim Binh (2015), “Regulations in enterprise archiving in Enterprise Law 2005 and Enterprise Law 2014”,Vietnam Archive Magazine(10), pp 10-16.