Office for General Administration

Monday - 02/07/2018 22:49

Office for General Administration is responsible for advising USSH Rector on administrative affairs, office management and premises management.

Function and mission

Office for General Administration is responsible for advising USSH Rector on administrative affairs, office management and premises management.

Administration

Manage the development and implementation of administrative, office and archival regulations.
Receive and process dispatches, notes, and documents, including secret documents according to existing regulations.
Manage and use the official seals.
Validate and reproduce documents and papers as prescribed by the University.
Provide letters of recommendation, travel documents and validate the signatures of the University's staff; confirm travel documents for guests at the University.
Coordinate the organization and running of the quality assurance system according to ISO standards.
Coordinate the implementation of domestic protocols and procedures; co-hold events, conferences and conventions.

Documentation

Develop and publish the weekly, monthly and annual schedules of the University and its Board of Rectors.
Coordinate the making of statistics; collect reports on the periodic and non-periodic administrative and regulatory activities as required by the Board of Rectors.
Assist in the joint-departmental meetings; draft reports and dispatches; compile and publish the Rector's announcements and conclusions.

Management

Supervise the investment, repair and restoration projects.
Develop plans to upgrade the facilities of the University's units to be submitted to the Rector.
Advise on the renovation, usage and management of the University's facilities, infrastructures and sceneries.
Manage the phone, fax and internet facilities of the University.
Manage and use the power and water systems.
Manage the classrooms
Manage the services.
Manage the University's estate.
Manage fire prevention and extinguishment, flood prevention, sanitary protection, disease prevention.
Manage the security of the University.