Occupation: Information Technology & Office Administration

(Chief, Deputy Chief of Office/ Head, Deputy Head of Administrative Department)Mission:

• Responsible for the Office/Administrative Department of agencies and businesses;
• Advising and making recommendations to agency and enterprise leaders on measures to organize and manage the operations of the agency and office area/department;
• Directly responsible for administrative and office-related tasks.

Requirements regarding skills and personality:

• Understanding the functions and responsibilities of the agency and the administrative office/department of the agency, organization, or business;
• Possesses the ability to organize and manage the operations of the office/administrative department of an agency, organization, or business.
• Possesses the ability to organize and manage document and archive management for agencies/organizations and businesses;
• Capable of organizing, guiding, and communicating knowledge/experience to subordinates. Decisive and willing to take responsibility.
• Sociable and perceptive;
• Flexible and dynamic.

Recruitment unitsBusinesses; Government agencies; Other organizations…Career development prospectsThere are opportunities for advancement to leadership positions within agencies, organizations, or businesses.

MissionA secretary is someone who handles tasks related to documents, paperwork, transactions, organization, and administration to support leaders and managers or agencies/organizations in performing their functions and duties. The responsibilities of an office secretary include:

• Gathering and processing information;
• Drafting and managing documents and files;
• Organizing and scheduling activities for the agency and its leaders;
• Communicate and conduct transactions with partners.

Requirements regarding skills and personality:

• Understanding the functions, responsibilities, and organization of the agency and of each specific level of leadership;
• Proficient in administrative and office skills and procedures; skilled in using office equipment.
• Sociable and open-minded;
• Careful and thoughtful;
• Dynamic and flexible

Recruitment unitsOffices of all agencies, businesses, and organizations; Leaders of agencies and businesses (recruiting personal secretaries); Programs and projects.Career development prospectsThere are favorable opportunities for career advancement to leadership positions within the office.

Tasks and jobs to be doneClerical staff are responsible for tasks such as managing incoming and outgoing documents; and directly managing and using the seal. Archival staff are responsible for organizing documents scientifically, preserving them, and organizing the efficient access and use of archival materials.Requirements regarding competence, personality, and soft skills.:

• Understanding the functions, responsibilities, and organization of the agency or business;
• Understanding the State regulations on document management and archiving;
• Understanding the administrative document system of the agency/organization;
• Proficiently perform procedures and methods for document management, seal management and use, and file management according to regulations;
• Proficient in using office equipment;
• Careful and meticulous;
• Security;
• Good communication skills.

Recruitment units:

• The office or administrative department of all agencies, businesses, and organizations.
• National archives centers; sectoral archives and local archives.

Career development prospectsCareer advancement opportunities include: promotion from specialist to senior specialist in document management, from archivist to senior archivist; and promotion to officer in charge of the office/administrative department or the document management and archiving department of agencies, organizations, and businesses.

• Graduates may be recruited to work in various departments within the office areas of agencies, organizations, and businesses, such as: Human Resources; Staffing; Office Administration; International Relations; Reception, etc.
• If you have good foreign language skills, you may be recruited to work in the office areas/departments of foreign businesses, or representative offices of foreign organizations located in Vietnam.
• In educational institutions: working as a lecturer at vocational schools, colleges, or universities that offer courses in archival studies and office administration, or in history, culture, information, etc.
• There are opportunities to pursue higher education (master's, doctoral degrees) and become scientists, working in administrative or office-based research centers/institutes/facilities.