ADMINISTRATIVE - GENERAL DEPARTMENT

Functions and tasks

The Administrative - General Department is an advisory unit for the Principal, responsible for organizing, implementing and uniformly managing administrative - general work and managing facilities in the School.

Administrative work

• Preside over the development and implementation of regulations on administrative management, office, and document archiving.
• Receive and process official dispatches, papers, incoming documents, and confidential documents according to current regulations.
• Manage and use seals according to regulations.
• Carry out authentication and copying of documents and papers of the School according to regulations.
• Issue letters of introduction, travel permits, and signature confirmation for school staff; sign travel permits for guests coming to work at the school.
• Be the focal point for organizing and implementing the quality management system according to ISO standards.
• Focal point for organizing reception and celebration work (domestic); coordinating the organization of events, conferences and seminars.
• Manage, arrange the use and decoration of living rooms and halls.
• Manage and operate school transportation.

Synthesis work

• Develop and synthesize the School's monthly and annual work plans and the School leaders' weekly work schedules.
• Focal point for organizing statistical work; synthesizing reports on administrative and management work periodically and suddenly as requested by the Board of Directors.
• Act as secretary of meetings; draft reports and official dispatches; preside over drafting and issuing notices and conclusions of the Principal at meetings to units.

Administration

• Construction and supervision of investment, repair and renovation projects.
• Develop equipment investment plans for units in the School and submit to the Principal for approval.
• Advise on organizing repairs, using and managing equipment, facilities and landscape in the School.
• Manage the School's telephone, FAX and network infrastructure.
• Management and use of electricity and water systems.
• Lecture hall management
• Service facility management.
• Real estate management within the School.
• Manage fire prevention, fire fighting, flood and storm prevention, environmental sanitation and epidemic prevention.
• Manage security work in the School.

Board of Directors

Head of Department MSc. Nguyen Van Thuy thuynv@ussh.edu.vn	Deputy Head of Department MSc. Vu Thi Ha vuha.xhnv@gmail.com	Deputy Head of Department Vu Hoang Lam vuhoanglamsdh@gmail.com

Subordinate organizations

• Office Team
• Security Team
• Lecture Hall Management Team
• Electricity - Water Unit
• Vehicle Team
• Group B7bis

Contact information

Room 401, Building E, University of Social Sciences and Humanities - VNU

No. 336, Nguyen Trai, Thanh Xuan, Hanoi

Phone: (024) 38583799

E-mail:hcth.xhnv@gmail.com