Office Administration - Training Program and Job Opportunities After Graduation

In fact, this is not a completely new major, because this major has been trained at the University of Social Sciences and Humanities since 1997. For nearly 20 years, Office Administration has been trained together with Archival Studies (Archivistics and Office Administration majors). Currently, due to the increasing demand for human resources in this field in the labor market, Office Administration has been separated into an independent major and started recruiting students separately from the 2014-2015 school year.

It can be said that the demand for human resources in the office management industry in Vietnam is currently very large, specifically as follows:

- All government agencies, from central to local, have an office department. Every year, government agencies need to recruit additional specialists, administrative staff, and office workers. Just counting the offices at the ministerial, provincial, and district levels, hundreds of new staff are regularly recruited every year.

- Along with state agencies, there are currently thousands of political organizations and socio-political organizations in Vietnam. In particular, the number of non-governmental organizations and foreign organizations operating in Vietnam is increasing. All of these organizations need a team of staff and office workers to maintain and implement activities and act as a bridge for communication with the state and other organizations.

- Currently, despite many difficulties, by the end of 2015, Vietnam still had nearly 500,000 operating businesses, many of which are continuing to be established. All businesses have office areas/departments and all have a need to recruit employees or office managers with good professional qualifications.

Thus, if we provide enough human resources for office management for state agencies, social organizations and enterprises, the number of students trained each year must reach thousands. Meanwhile, although training has been implemented since the late 90s of the last century, the number of graduates has not yet met the needs of society. Thus, it can be said that the demand and job opportunities of this field of study have and will continue to increase in the coming time.

The reason why the demand for human resources in the field of QTVP is increasing is because the Office is an area and department that exists in all agencies, organizations and enterprises. The Office is where the leadership discusses and issues management decisions, is the official contact and transaction headquarters of agencies, organizations and enterprises with external agencies and partners. The Office is the place to collect and process information, is the place to organize and monitor, check and evaluate the implementation results of issued management decisions. It can be said that the Office is a powerful advisory department for leaders and managers at all levels in organizing and operating the activities of agencies and enterprises.

Therefore, to meet the requirements of integration and development, agencies and enterprises need to recruit people trained in QTVP to be able to assist leaders in collecting and processing information; advising and proposing solutions to problems; helping leaders effectively manage information systems and apply information technology; building a system of standards for office activities; drafting and transferring documents; archiving records; organizing events, meetings and communicating, promoting and introducing the agency's image; ensuring facilities and working means; communicating, transacting and having good relationships with citizens, organizations, partners and customers;

To be able to undertake the above tasks, the training program of the major will provide students with the following basic knowledge:

- Firstly, theoretical subjects aim to equip learners with basic knowledge of Management Science; Office and Office Administration; organization and operation of offices in state agencies, social organizations and enterprises; capacity and qualities of administrators and office management; application of new technology in office administration...

- Second are specialized subjects in Office Administration, to help learners grasp and be able to properly perform procedures and operations in office activities such as: Information system management; Office personnel management; Facilities management; Secretarial and receptionist services; Consulting and synthesis services; Document and archive services; Office operation inspection and evaluation services; Communications and public relations services...

- Third are subjects on administrative skills and soft skills. These are essential skills for those working in modern and professional offices such as: Skills in drafting and issuing documents; Skills in managing and exploiting records; Communication skills; Skills in organizing meetings and events; Consulting skills; Presentation skills; Skills in collecting and processing information, Time management skills, Skills in controlling and resolving conflicts... These skills ensure that learners not only have the thinking, expertise, and professionalism but also the ability to adapt to the work, circumstances and relationships that are always changing in modern offices.

Along with studying theoretical subjects, students of Office Administration will be organized by the school and the faculty to do practical internships at the offices of state agencies, offices of organizations and offices of enterprises right from the first year and throughout the study period. Currently, the school and the faculty have close relationships with the offices of central agencies; Offices of People's Committees of localities; Offices of city, provincial and district party committees; Offices of corporations, general companies and hundreds of small and medium enterprises. This is a regular practical internship address for students, thanks to which theoretical knowledge is linked to reality, helping students gain work experience while still studying. In addition to the time studying at school, some students also have the opportunity to work (part-time) at the above agencies and organizations.

After graduation, Office Administration students are qualified to take on the following job positions:

- Specialists and office staff working in administrative - general departments; administrative - organization; administrative - personnel departments... in the Offices of state agencies, Offices of social organizations from central to local levels and Business Offices

- Administrative staff, receptionists, clerks, archivists, office secretaries or administrative assistants at the offices of all agencies, businesses, organizations; programs, projects;

- Ability to take on leadership positions or be in charge of administrative and office departments at enterprises, state agencies and other organizations;

- Lecturers and researchers at training and research facilities on office and office administration at intermediate and college levels and some universities;

The working address of students majoring in Office Administration is very wide, including: Offices of state agencies such as the Ministry Office; Offices of People's Councils and People's Committees; Offices of Departments, branches, and sectors; Offices of Party, Youth Union, Association and Union agencies; Offices of foreign organizations operating in Vietnam; Offices of Corporations, General Companies, Companies and other types of enterprises.

After graduating from the bachelor's program, students have the opportunity to study for a master's degree in Office Administration and, if possible, can study for a doctorate in management and administration.

For nearly 20 years, the Faculty of Archival Studies and Office Management - University of Social Sciences and Humanities (under Vietnam National University, Hanoi) has always been a pioneer and held the leading position among the university training institutions on Office Management in Vietnam. Up to now, 100% of the Faculty's lecturers have postgraduate degrees, of which more than 60% have PhD degrees and academic titles of Professor and Associate Professor. The Faculty has open cooperative relationships with universities in France, Japan, Korea, Singapore, etc. The training quality of the Faculty is confirmed through the survey results of the high employment rate of graduates (95% after 3 months of graduation). The Faculty has participated in training quality assessment and has been recognized as meeting national standards.

Hopefully the above information will help you have a basis for choosing and deciding. Wish you achieve your dreams!