Data and document management in the context of digital government development in Vietnam

Thursday - July 31, 2025 05:55

This is the topic of the scientific conference jointly organized by the University of Social Sciences and Humanities, VNU, and the University of Social Sciences and Humanities, VNU-HCM, and FSI Technology Development and Trade Investment Joint Stock Company today, July 31, 2025.

The workshop was attended by nearly 150 scientists and lecturers from universities (University of Social Sciences and Humanities, VNU; University of Social Sciences and Humanities, VNU-HCM; Academy of Public Administration and Management (Ho Chi Minh National Academy of Politics), People's Public Security University of Technology and Logistics; University of Economics and Finance, Ho Chi Minh City); representatives of agencies, organizations and enterprises (Department of Archives of the Central Party Office; Department of Professional Records under the Ministry of Public Security; National Archives Center for Electronic Documents and Backup Documents; National Archives Center I, III; Bac Giang Provincial Archives Center; Tran Nhan Tong Institute, VNU; Binh Son Refining and Petrochemical Joint Stock Company; FPT IS Company, ...).
Data management and document archiving are essential requirements.in the process of developing Digital Government
In the context of strong development of national digital transformation, data and archive management has become an essential requirement, associated with the need to streamline and modernize the administrative apparatus and improve national governance capacity. The 2024 Archives Law, Decree 113/2025/ND-CP and related projects have formed an important legal corridor to promote digital archives and public data in Vietnam. An irreversible trend in agencies, organizations and enterprises is the management of data and digital archives to meet the practical requirements of Vietnam and keep up with the development trends of the world...

Assoc. Prof. Dr. Dang Thi Thu Huong - Vice Principal of the University of Social Sciences and Humanities, VNU delivered the opening speech at the conference.

The introductory report presented by Dr. Cam Anh Tuan (Head of the Department of Archival Science and Office Management, University of Social Sciences and Humanities, VNU) emphasized many theoretical and practical aspects in data management, especially the necessity of a scientific approach to digital archive data, the role of technology enterprises, and the requirement of training high-quality human resources to serve this process.

Within the framework of the workshop, researchers, organizations and businesses discussed many issues of great interest today, such as some theoretical and practical issues on digital data management according to the requirements of the current digital transformation, characteristics and opportunities for data management in the context of building a digital government; digital transformation work in Party agencies; digital solutions and document management software. In addition, issues on the application of Artificial Intelligence in data management and digital archiving to serve the digital government in Vietnam, difficulties of digital data management in the context of building and developing e-Government, digital government; innovation of archiving human resource training programs to meet the requirements of digital transformation... were also discussed at the workshop.

Dr. Cam Anh Tuan - Head of the Department of Archival Studies and Office Management, University of Social Sciences and Humanities, VNU presented the introductory report at the conference. Photo: Department of Archival Studies and Office Management

The Organizing Committee received nearly 50 scientific papers from researchers from training institutions, management agencies, organizations and enterprises across the country. These papers were selected and compiled into a nearly 600-page Conference Proceedings, reflecting the multidimensional research ecosystem on data and archive management in the digital transformation process of Vietnam. The papers are divided into 05 main research directions. In addition to issues on the theoretical and legal overview of data and archive management in the Digital Government; completing the process
In addition to business, operational solutions and information security assurance, the workshop also covered the application of digital technology in data and archive management; practical implementation of data and archive management in localities, agencies and specialized fields; development of human resources and digital capacity for archiving work in digital government.
Through organizing the Workshop and publishing the Proceedings, scientists have initially systematized the theoretical and practical issues arising in data and archive management, contributing to policy improvement, updating training content and orienting future research directions in this new and challenging field.

Dr. Cam Anh Tuan (Head of the Department of Archival Studies and Office Management, University of Social Sciences and Humanities, VNU) and Dr. Nguyen Van Bau (Head of the Department of Archival Studies and Office Management, University of Social Sciences and Humanities, VNU-HCM) co-chaired the morning discussion session.

Associate Professor, Dr. Dao Duc Thuan (University of Social Sciences and Humanities, VNU) and Dr. Tran Ba Hung (University of Social Sciences and Humanities, VNU-HCM) co-chaired the afternoon discussion session. Photo: Faculty of Social Sciences and Humanities

Major General Nguyen Ngoc Cuong - Director of the National Data Center, Executive Vice President of the National Data Association (DNA) spoke at the workshop.

Affirming the role of universities in research, training and practical connections
From the perspective of archival theory, many issues regarding the management, analysis, processing and use of digital archival data... need to be approached and explained scientifically and convincingly to facilitate the implementation of promulgated legal regulations, especially for new stakeholders emerging in the digital archival context such as IT enterprises, digital archival service providers... On the other hand, only when theoretical issues regarding the management of data and digital archival documents are thoroughly answered can the training of personnel participating in this work - one of the most important resources - satisfy practical requirements.
As pioneers and leaders in research and training on Archival Studies, in recent years, the Department of Archival Studies and Office Administration of two major universities in the country, the University of Social Sciences and Humanities, Vietnam National University, Hanoi and Vietnam National University, Ho Chi Minh City, have conducted many studies and implemented teaching on electronic archive management, digital archives, and transferred knowledge on modern archives to a number of agencies and organizations. The results achieved have positive significance, but there are still many theoretical and practical issues that need to be further discussed and shared to continue promoting research, training, and applying theory to practice.

Dr. Do Van Thang (University of Social Sciences and Humanities, VNU-HCM) shares some theoretical and practical issues on digital data management according to the requirements of current digital transformation.

MSc. Bui Cong Cuong - Archives Department of the Central Party Office presented a paper on digital transformation in Party agencies.

Dr. Nguyen Tuan Hoa, Scientific Advisor, FSI Technology Development and Trade Investment Joint Stock Company presented a paper on the topic of Data Management in the context of building a Digital Government - characteristics and opportunities.

The workshop “Data and archive management in the context of digital government development in Vietnam” is a three-party forum between scientists, practitioners and technology enterprises to share research results, new technology platforms... in organizing and managing databases, information and archives in the digital environment and the opportunities and challenges in management to meet the requirements of digital government.
This is also an opportunity to promote cooperation between research and training agencies with management agencies and technology enterprises in the field of data management and archival documents, creating a combined strength, contributing to the supply of important data resources to serve the development requirements of digital government in Vietnam.