Workshop "Management and use of professional, technical and specific documents"

This is a discussion forum between scientists and representatives of agencies, organizations and businesses on research, study and proposal of solutions for the management and use of specialized, technical and specific documents in Vietnam.

Assoc. Prof. Dr. Pham Quang Minh, Vice Principal of the School delivered the opening speech at the workshop.

Attending the workshop were Associate Professor Dr. Pham Quang Minh, Vice Rector of the University of Social Sciences and Humanities, VNU; Dr. Dao Duc Thuan, Head of the Faculty of International Relations and International Relations; Associate Professor Dr. Vu Thi Phung, Chairwoman of the Scientific Council of the Faculty of International Relations and International Relations, together with representatives of the Ministry of Foreign Affairs, the Ministry of Public Security, the State Bank of Vietnam, the State Records and Archives Department, the Police Records Department, the Security Records Department; the Oil and Gas Archives Center, lecturers, graduate students and researchers of the Faculty of International Relations and International Relations.

Speaking at the opening of the workshop, Associate Professor Dr. Pham Quang Minh, Vice Rector of the University of Social Sciences and Humanities, VNU, shared that the theme of the workshop addressed a very important issue that has a close impact on the teaching and research work of the Faculty of Social Sciences and Humanities.

As a historical researcher, in order to serve the research process, I personally have to go through the process of searching and accessing specialized and specific archival documents. During that search process, not only me but also researchers in general encounter many difficulties and challenges due to regulations on the management and use of these documents, Associate Professor Dr. Pham Quang Minh said.

In order for society and managers to better understand this issue, lecturers and researchers of the Faculty of Information Technology and Information Technology need to be pioneers in raising awareness of the importance of managing and using specialized, technical and specific documents. Without these documents, it will be difficult to conduct valuable research in the future, Associate Professor, Dr. Pham Quang Minh emphasized.

Dr. Nguyen Lien Huong (Faculty of Information Technology and International Relations) delivered a keynote speech at the conference.

It can be said that document and archive work is an indispensable activity in the operations of all agencies and organizations to ensure written information promptly serves the leadership, management and operation of work and directly affects the quality and efficiency of each agency and organization.

In the current context, the theoretical and legal basis for ensuring the management of administrative documents and files at agencies and organizations in general has been gradually improved; the work of archiving this block of documents has become relatively systematic.

However, with the development of science and technology, more and more types of specialized and technical documents are created, making the practice of managing specific document blocks more complicated and requiring relevant individuals and organizations to research, develop and implement appropriate storage regulations.

That reality has posed problems for scientists and managers to study in order to contribute to clarifying theoretical issues on management and storage of specialized, technical, and specific types of documents and their application to current practical conditions in our country.

Dr. Dao Duc Thuan (Head of the Faculty of Information Technology and International Relations) is chairing the first session of the workshop.

With nearly 20 reports sent to the workshop, addressing three main issues: The current status of managing specialized, technical, and specific documents at agencies and organizations, from controlling the process of document formation to collecting documents in rooms and archives; The issue of surveying and evaluating the needs and results of using specialized, technical, and specific documents, one of the activities that has not really received much attention at present; and the urgent issue of document management and use and proposed measures to scientifically manage and effectively use specialized, technical, and specific documents.

In the morning, the workshop listened to and discussed reports on: Management and use of technical documents, specific to the Meteorology - Hydrology sector; Introduction to environmental document archiving; Document archiving at specialized agencies in Finance - Banking and some issues raised; Medical records - a type of specialized document of hospitals...

Ms. Vu Thi Thuy (Center for Environmental Information and Documentation) is presenting a paper at the workshop.

The results of the workshop will be useful references for further research on specialized, technical and specific documents as well as the archiving of this specialized document block; support undergraduate and postgraduate training on archiving specialized documents at the University of Social Sciences and Humanities, VNU; at the same time, help units have more useful solutions to improve the capacity and efficiency of managing and using specialized documents in practice;

This is also an opportunity to expand cooperation with agencies, organizations, businesses and individuals operating in the fields of training, management and use of specialized, technical and specific documents nationwide.

Scientists, researchers and managers take souvenir photos at the workshop