TTLA: Identifying sources and components of audiovisual documents that need to be submitted to the National Archives Centers of Vietnam

INFORMATION ABOUT DOCTORAL THESIS

1. Full name of the researcher:Nguyen Minh Son           

2. Gender: Male

3. Date of birth: 02-5-1957

4. Place of birth: Xuan Hai Commune, Nghi Xuan District, Ha Tinh Province

5. Decision on recognition of PhD students No. 3202/QD-SDH dated November 8, 2010 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in the training process:

7. Thesis topic name:Identify sources and components of audiovisual documents that need to be submitted to the National Archives Centers of Vietnam.

8. Major: Archival Studies Code: 62.32.24.01

9. Scientific instructor:Associate Professor, Dr. Dao Xuan Chuc

10. Summary of new results of the thesis:

-In practice:The thesis points out the difficulties and overlaps in some state documents when regulating the authority to manage audiovisual documents. The thesis will point out the advantages and shortcomings in the components of audiovisual documents in current agencies. The thesis has also researched and proposed a list of agencies that are regular and irregular sources of TLNN for management agencies to consider and refer to. The thesis points out the main, important, and historically significant components of TLNN that need to be collected and submitted to the National Archives.

- In theory:An important contribution is to have researched the scientific basis for determining the source of foreign currency deposits. That is to determine the criteria for agencies that are qualified and need to deposit foreign currency deposits in the national archives. Another important theoretical part is to have researched the criteria and methods for determining the components of foreign currency deposits that need to be deposited in the national archives; to research and define some concepts of foreign currency deposits.

The results of the thesis can be used as reference material for managers to develop documents related to the management of data collection and guidance on data collection operations.

- About some recommendations:

+ The State needs to soon research, develop and promulgate a List of agencies that are sources of submitting audiovisual documents to the National Archives Centers.

+ The State Records and Archives Department shall promptly draft and promulgate a List of audiovisual document components submitted to the National Archives Centers and documents guiding the editing of audiovisual documents. This is an important basis for carrying out professional processing of audiovisual documents;

+ It is necessary to establish a separate National Audiovisual Documentation Center to collect and preserve audiovisual documents to avoid dispersion, loss and destruction. The State needs to pay attention and make appropriate investments to build facilities for preserving audiovisual documents in large agencies as well as the Audiovisual Documentation Archive Center;

+ The archives of ministries and branches need to have a plan and promptly collect audiovisual documents from specialized departments that have reached the deadline for submission; closely coordinate with the National Archives Centers to promptly select valuable documents for submission;

+ For agencies specializing in producing audiovisual documents, the State needs to provide funding for that agency or for the National Archives Centers to copy a set of documents to serve the regular propaganda activities of that agency and of the Party and the State. The set of documents is the original, the original after being digitized must be submitted to the National Archives Centers according to the management authority of the Centers. In addition to submitting the original and digitized original, the above agencies need to send a list of valuable TLNN to the National Archives Centers for management.

11. Practical application

The results of the thesis can be used as reference material for managers to develop documents related to the management of data collection and guidance on data collection in Vietnam.

12. Further research directions:

13. Published works related to the thesis:

- Nguyen Minh Son (1992), "Some features of the newly collected photo documents from the National Assembly and the State Council of the Socialist Republic of Vietnam", Archives Magazine(3), pp. 41 - 42.

- Nguyen Minh Son (1992), "Some features of the audio recording documents preserved at the National Archives III"Vietnam Archives Magazine(4), pp. 26 - 29.

- Nguyen Minh Son (Project Leader), (2001),Unified Classification Framework for Document Information after the August Revolution in 1945,Ministry-level scientific topic, accepted in June 2001.

- Nguyen Minh Son (2003),Organizing photo documentation science at National Archives Center III - Current situation and solutions, Master's Thesis, Documents of the Department of Archival Science and Office Management. University of Social Sciences and Humanities.

- Nguyen Minh Son (2007), Project Manager,Research to determine the source and composition of audio-visual documents submitted to historical archives, Code: 2004-98-05.

- Nguyen Minh Son (2016), "Scientific basis for determining audiovisual document sources submitted to National Archives Centers",Vietnam Archives Magazine(4), pp. 34-41.

- Nguyen Minh Son (2016), "Content standards for audiovisual documents to be submitted to the National Archives Centers",Vietnam Archives Magazine(4),pp. 40-46.

INFORMATION ON DOCTORAL THESIS

1. Full name: Nguyen Minh Son 2. Sex: Male

3. Date of birth: 02-5-1957 4. Place of birth: Xuan Hai, Nghi Xuan, Ha Tinh

5. Admission decision number 3202/QD-SĐH, on November 8, 2010 by the Rector of University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in academic process:

7. Official thesis title: Identifying the source and composition of audiovisual records to transfer to the National Archives Centers of Vietnam

8. Major: Scientific branch of the thesis: Archives. Code: 62.32.24.01

10. Supervisor: Associate Prof., Dr. Dao Xuan Chuc

11. Summary of the new finding of the thesis:

a) Practical aspect:

- Review and evaluate the overall situation of conducting research on identifying sources and types of audiovisual records domestically and overseas.

- Assess the current management situation for audiovisual records in main agencies.

- Research and issue a list of agencies that regularly transfer audiovisual records, and establish their frequency of transferring records.

- Research and recommend types of historically important audiovisual records suitable for transfer to the National Archives Centers.

b) Theoretical aspect

- Researched the standards and methods for identifying suitable for receiving audiovisual records and needs organizations for transferring audiovisual materials to National Archives Centers

- Researched the standards and methods for identifying the types of audiovisual records subject to be transferred to the National Archives Centers

The results of the thesis can be used as reference for those responsible for managing acquisitions and providing guidance in the acquisition and evaluation of audiovisual records.

c. Conclusions

1. The State should at its earliest convenience identify a list of organizations as sources for transferring audiovisual records to the National Archives Centers.

2. The State Records and Archives Department should soon compile and disseminate a list of audiovisual records' types being transferred to the National Archives Centers and establish guidelines on audiovisual records. This will represent an important platform for managing the professional processing of audiovisual records.

3. It is necessary to set up a national audiovisual record center to collect and preserve audiovisual records to avoid loss and damage. The government should make the appropriate investment in infrastructure to preserve audiovisual records in various organizations and in the National Audiovisual Records Center.

4. Archives in ministries and agencies should have proper plans to collect audiovisual records from subordinate departments and closely cooperate with the National Archives Centers in selecting valuable audiovisual records for transfer to the National Archives Centers.

5. Regarding the generators of audiovisual record, the Government should create a fund to reproduce records so that copies are kept in the organizations that created them. Folllowin digitization, originals should be transferred to the proper National Archives Center. In addition to digitizing and transferring the original records, the agencies mentioned above should also send lists of valuable audiovisual records to the National Archives Centers

11. Practical applicability, if any:

The results of the thesis can be used as reference for those responsible for managing acquisitions and providing guidance in the acquisition and evaluation of audiovisual records in Vietnam.

12. Further research directions, if any

13. Thesis - related publications:

- Nguyen Minh Son (1992),“Introduce about pictureswhich has just collected from the National Assembly and State Council of Socialist Republic of Vietnam",VietnamRecords Management and Archives Review(3), pp.41 – 42.

- Nguyen Minh Son (1992), “Introduce about sound recording materials preserved in the National Archives Center No.3”,Vietnam Records Management and Archives Review(4), pp. 26 - 29.

- Nguyen Minh Son (Head of topic), (2001),Unifying classification frame for records created after August Revolution 1945,the Ministerial level scientific topic was accepted in June 2001.

- Nguyen Minh Son (2003) Scientific arrangement of pictures in the National Archives Center No.3 – Situation and Solution, master thesis, resource from Faculty of archival and office administration, Humanities and Social Sciences University.

- Nguyen Minh Son (2007), Head of topic,Research to identify source and composition of audiovisual to be transferred into historical archives,Code 2004-98-05.

- Nguyen Minh Son (2016), “The scientific basis to indentify audiovisual records which must be transferred into the National Archives Center No.3”,Vietnam Records Management and Archives Review(4), pp.34-41.

- Nguyen Minh Son (2016), “Standards of audiovisual records that should be transferred into the National Archives Centers”,Vietnam Records Management and Archives Review (4),pp. 40- 46.