Associate Professor Tran Thi Minh Hoa, Vice Rector of the University, delivered a speech at the 2016 Finance Conference.
Associate Professor Tran Thi Minh Hoa delivered the opening remarks, outlining the conference program and sharing: “The internal spending regulations of the University of Social Sciences and Humanities are adjusted annually after gathering feedback from all units within the University. At the Finance Conference, the finalized adjustments and additions were announced and implemented from the beginning of 2017. The University of Social Sciences and Humanities is considered one of the units that performs well in internal spending within the Vietnam National University system: it promptly developed its internal spending regulations, regularly adjusted them over the years, and most of the adjustments are more beneficial to employees.”
Ms. Le Thi Quyen, Head of Planning and Finance Department
Ms. Le Thi Quyen, Head of the Planning and Finance Department, reported on the financial activities in 2016. The school's financial resources come from three main sources: state budget allocations, supplementary revenue, and sponsorships and aid. The revenue situation in 2016 compared to 2015 and 2014 was generally unchanged, with specific revenue sources showing varying increases and decreases. The school's current supplementary revenue sources include tuition fees., revenue from services (short-term training programs, international joint classes, service-oriented units) and revenue from revenue-generating centers affiliated with the University.
Currently, state budget funding accounts for 46% of total revenue and is trending downwards (48% in 2014). To ensure all school operations and increase employee income, supplementary revenue sources must be sufficient or significantly increased. Within these revenue sources, tuition fees remain high (over 70%), while revenue from services or centers is very modest. Challenges to the school's revenue include: enrollment targets impacting tuition fees, student tuition debt, and the stability of short-term and international joint programs.
Based on stable revenue sources, the University balances its annual expenditures: salary fund, labor costs, costs for compiling lecture materials and textbooks, tuition fee support, and financial support for staff pursuing advanced studies, as well as administrative expenses. Currently, the University has 145 staff members pursuing doctoral studies and 11 staff members pursuing master's degrees, with a total support amount reaching 3 billion VND. The University of Social Sciences and Humanities has a generous incentive policy for young staff members, encouraging them to pursue further education compared to other universities in Hanoi.
In 2016, the school introduced 10 smart classrooms with modern equipment, but also faced challenges regarding electricity costs and funding for environmental sanitation. Renovation, repair, and upgrading of the school's facilities and equipment in recent years have seen significant progress. The number of computers and air conditioners has increased rapidly, buildings have been extended, and classrooms are equipped with modern teaching aids... creating a new look for the working and learning environment, but at the same time, it also highlights the challenge of exploiting and using resources rationally, efficiently, and economically. The school also advises units, based on the authorized administrative expenditure funds, to use them economically and rationally so that they can be redirected to professional activities.
Ms. Kim Thi Diep Ha, Deputy Head of Planning and Finance Department
Ms. Kim Thi Diep Ha, Deputy Head of the Planning and Finance Department, presented a report on the financial situation of the units. The settlement and payment process of the units still lacks progress and proactiveness. Closer coordination and constructive exchange of ideas between the units and the Planning and Finance Department are needed to make operations clearer and more effective. Through the report, the Faculties in the University understand the situation of funding sources for training support, welfare, fee management, and administrative expenses within their respective units. The Planning and Finance Department requests that the units standardize the settlement and payment process and utilize and exploit funding sources rationally, ensuring financial principles are followed.
Mr. Nguyen Tich Nghi, M.Sc., Deputy Head of the Personnel and Organization Department
Mr. Nguyen Tich Nghi, Deputy Head of the Personnel Department, presented a report on the additions and adjustments to the internal expenditure regulations for 2017. After the regulations were distributed to units within the University for feedback, and after consulting with other universities within the Vietnam National University system and other universities, the Board of Directors and functional departments met to reach a consensus and publicly announce them. The newly issued internal expenditure regulations have been in effect since January 2017.
Assoc. Prof. Dr. Nguyen Van Chinh, Head of the Department of Linguistics
Many departments have expressed their opinions and received specific and detailed feedback from the Vice Rector and functional departments such as the Human Resources Department and the Planning and Finance Department. In particular, some revenue and expenditure items are implemented based on newly issued regulations of the State, which the University is currently applying, and will continue to record suggestions and recommendations to higher authorities to resolve any unreasonable issues. All units acknowledge the innovations and professionalism of the University's financial operations in recent times, ensuring adherence to financial principles while also being flexible and prioritizing investment in employees.
Assoc. Prof. Dr. Nguyen Thien Nam, Head of the Department of Vietnamese Studies and Vietnamese Language
Associate Professor Tran Thi Minh Hoa summarized the conference: "The report on the financial situation allows units to understand the overall financial picture of the University. Secondly, weaknesses of the units need to be addressed, such as: ensuring that documents comply with regulations and that the settlement process is on schedule. Thirdly, measures should be considered to evaluate labor performance to calculate additional income reasonably. Fourthly, the functional departments of the University and the Faculties must work together to save on direct costs such as electricity, water, and administrative fees. Fifthly, heads and responsible departments at each unit need to provide full and timely information to students, trainees, and postgraduate students in their units about tuition fee collection plans to resolve outstanding debts... Financial management in the University is a complex and sensitive field that requires strictness and thoroughness. In the context of a difficult financial situation, every staff member of the University needs to have a full and correct understanding and a shared vision." "A voice in ensuring the stability and sustainable development of the School's financial operations."
Author:Thu Ha
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