TTLA: Building a system of tools to determine the value of documents in Vietnamese universities

Author name:Tran Thi Loan

Thesis title:Building a system of tools to determine the value of documents in Vietnamese universities

Dissertation field:Archival science

Specialized:Archival scienceCode:62.32.03.01

Name of Postgraduate training unit:University of Social Sciences and Humanities - Vietnam National University, Hanoi.

1. Purpose and research objects of the thesis

1.1. Research purpose

-Research to clarify basic concepts of document valuation, document valuation tool system

- Analyze and evaluate the current status of document valuation work and the system of document valuation tools in universities.

- Research on building a system of tools to determine the value of university documents

- Instructions for building and using some tools to determine the value of documents for universities

1.2. Research subjects

The thesis targets public universities in Vietnam.

2. Research methods used

The first,synthetic analysis method. This is the most important method for scientific research works in general and determining the value of documents in particular.

Monday, historical method. Archival documents are one of the most accurate historical sources for historical research. Each document reflects past historical events. Therefore, when building a tool to guide the determination of the value of documents formed in the activities of universities, it is necessary to apply the historical method to see the value of documents associated with each historical period of the school.

Tuesday,Systemic method. This method is used in the chapters to ensure consistency in the research process. The application of standard principles for determining the value of documents in universities within the same national education system requires a unified system of tools to determine the value of documents.

Wednesday, classification method. It is a method that helps the author identify basic characteristics to classify documents, build a list of records, classify records and determine criteria to guide the identification of sources and document components.

Thursday, direct interview method and survey by questionnaire. This is a practical method that the author pays great attention to during the process of implementing the thesis. Specifically, the author has created a survey form and directly visited a number of universities to interview leaders and archival officers about the organization of archival work, especially the construction of a tool to determine the value of documents to collect information and data related to the thesis.

3. Main results and conclusions

3.1. Main results

In theory: The thesis systematizes and clarifies basic theoretical issues on document valuation and a system of tools to guide document valuation, especially the application of these theoretical issues into the practice of building a system of tools to guide document valuation of Vietnamese universities.

In practice: The research results of the thesis are the basis for universities to develop and issue guiding documents on determining the value of archival documents in universities such as the list of records, the list of sources and components of submitted documents; the table of document preservation periods, the list of documents with permanent value, the list of simple destruction documents of the university.

3.2. Conclusion

- The thesis has analyzed and clarified the practical, historical and scientific values ​​of archival documents formed in universities.

- The thesis clarifies the current situation of university documents in a state of not being recorded, scattered in functional units, not being collected into the archives of centrally managed schools to promote their value, causing a huge waste of knowledge and experience crystallized in archives reflecting the country's university education and training career.

- The thesis affirms the urgency of organizing university archives to optimize the composition and content of documents. Unification in document selection is a scientific issue, requiring knowledge of the theory of document valuation, and a system of tools to guide document valuation.

- The thesis proposes to build a system of tools to determine the value of documents in universities, including a list of document records, a list of sources and components of documents submitted for storage, a table of document preservation periods, a list of documents with permanent value, a list of documents to be simply destroyed, etc.

- The thesis guides the process of building some typical document valuation tools and how to use these tools to select university documents.

Although there have been many efforts to carry out and complete the thesis, there are certainly still issues that the thesis has not satisfactorily resolved and there are many other issues that the author suggests for further research in the future.

THE ABSTRACT OF THE DISSERTATION

Name of PhD student:Tran Thi Loan

Dissertation title:"Developing a system of tools for document valuation in universities in Vietnam”

Major:Archives studiesMajor cOde: 62.32.03.01

Educational institution:University of Social Sciences and Humanities – Vietnam National University, Hanoi.

1. Research purposes and subjects of the thesis

1.1.Research purposes

- The thesis clarifies the basic concepts of document valuation and a system of tools for document valuation

- The dissertation analyzes and evaluates the situation of document valuation and the system of tools for document valuation in universities

- The thesis researches and develops the system of tools for document valuation in universities

- The thesis guides the development and use of some tools for document valuation in universities

1.2.Research subjects

The subjects of the thesis are public universities in Vietnam.

2.Research methods

The first method is analytic and synthetic, which is the most important one for scientific research in general and document valuation in particular.

The second method is the study of historical documents. Archives are one of the most accurate historical sources for historical research. Each document reflects historical events. Therefore, when developing a tool for determining the value of documents formed in the operations of universities, it is necessary to use the method of studying historical documents to see the value of documents associated with each historical stage of the university

The third is the systematic method, which is used in the chapters of the thesis to ensure consistency in the research process. The application of the standard principles of document valuation in universities within the same national education system should apply a uniform system of tools for document valuation.

The fourth is a classification method that assists the author to identify basic characteristics for classifying materials, developing catalogs, classifying records and identifying criteria to guide the identification of sources and document's components.

The fifth is direct interview and questionnaire which are practical methods the author attaches great importance to in the process of doing the thesis. specifically, the author has set up a survey questionnaire and personally come to a number of universities to interview leaders and archivists about the organization of archives and the development of tools for document valuation with an aim to collect information and data related to the thesis.

3. Main results and conclusions

3.1.Main results

In terms of theory: The thesis systematizes and clarifies the basic theoretical issues of document valuation and the system of tools for guiding through document valuation, especially the use of these theoretical issues in the practice of developing a system of tools for guiding document valuation in universities in Vietnam.

In terms of practice:The research results of the thesis are the basis for universities to develop and issue guidelines for the valuation of archives in universities such as records categories, source catalogs and compositions of documents filed; the time limit for the preservation of documents, document categories of permanent value, documents categories of simple cancellation in universities.

3.2. Conclusion

- The dissertation analyzes and clarifies the practical, historical and scientific values ​​of archives formed in universities.

- The thesis clarifies that several of documents in universities have not been documented, still scattered at the functional units and/or not stored in universities for centralized management. Therefore, they have not promoted their values ​​resulting in huge waste of knowledge and experience crystallized in archives reflecting the education and tertiary training of the country.

- The thesis affirms the urgency of archives in universities that is to optimize the compositions and contents of the documents. Uniformity in document selection is a scientific issue requiring the knowledge of document valuation and a system of tools for guiding document valuation.

- The thesis proposes developing the system of tools for document valuation in universities including records categories, source catalogs and compositions of documents filed; the time limit for the preservation of documents, document categories of permanent value, documents categories of simple cancellation...

- The thesis guides the process of developing a number of typical tools for document valuation and how to use them to select documents in universities.

Although the author has made great efforts to implement and complete the thesis, there are certainly some issues that have not been satisfactorily resolved or many other ones that have been suggested to the author continuing research in the coming time.