Opening of the training course on administrative work, documents, archives and regulations on protecting state secrets at VNU

Associate Professor, Dr. Tran Thi Minh Hoa delivered the opening speech of the training course (Photo: Tran Minh)

At the training session, Associate Professor, Dr. Vu Thi Phung (Faculty of Archival Science and Office Management) introduced administrative, clerical and archival work in the university. The main contents were an overview of administrative, clerical, clerical, archival and security work; dissemination of new regulations of VNU on clerical, archival and security work; responsibilities of the leadership and management team for these tasks.Decision No. 4889/QD-DHVN of the Director of VNU, dated December 19, 2014 promulgating the Regulations on Document and Archive Work is a basic document regulating the main issues in document and archive work such as scope and subjects of regulation, explanation of terms, department in charge of document work, funding and facilities, and confidentiality.In addition, Associate Professor, Dr. Vu Thi Phung discussed the basic skills needed for administrative and office workers such as ensuring communication, transactions, reception, protocol, and logistics. With practical and easy-to-understand examples, Associate Professor, Dr. Vu Thi Phung highlighted the importance of basic skills that have not received adequate attention in universities today.

Associate Professor, Dr. Vu Thi Phung introduces administrative work in universities (Photo: Tran Minh)

Administrative, office, document, archive and security work are basic and important tasks that affect and impact the operational efficiency of the School and its units. School leaders and heads of units need to pay attention and organize their implementation well. Accordingly, each office, document, archive and security officer needs to perform their work in accordance with the regulations on administration, office, document, archive and security. Each Department/Division/Faculty/Institute/Center needs to assign 01 full-time or part-time officer to advise and assist the Head of the unit in these tasks. This training course is a meaningful activity to enhance the responsibility of organizations and individuals for document and archive work in agencies and units.