Attending the workshop were Prof. Dr. Hoang Anh Tuan - Rector of the University of Social Sciences and Humanities, VNU, Dr. Phan Thanh Dinh - Vice Rector of the University of Social Sciences and Humanities - VNU-HCM, representatives of the Departments and Offices of the two Universities. In addition, the workshop also welcomed delegates representing: Office of the Ministry of Foreign Affairs, Office of the Ministry of Home Affairs, Office of the Central Party Committee, Department of Transport and Department of Foreign Affairs of Ho Chi Minh City, some enterprises such as: Viettel Military Industry - Telecommunications Group, Vietnam Electricity Group (EVN), ...
The Conference's Organizing Committee (from left to right): Dr. Do Van Hoc (Faculty of Archival Studies and Office Management, University of Social Sciences and Humanities, VNU-HCM), Associate Professor, Dr. Vu Thi Phung and Dr. Cam Anh Tuan (Faculty of Archival Studies and Office Management, University of Social Sciences and Humanities, VNU-Hanoi)
The scientific conference “Digital Transformation in Office Management” is not only a forum for scientists, researchers, practitioners, students and experts working in the field of office management and information technology to discuss issues arising when implementing digital transformation, but it is also a particularly meaningful event demonstrating the tradition of more than 20 years of cooperation between two training units on office management human resources and two years of signing a cooperation agreement between two universities.
Speaking at the workshop, Dr. Phan Thanh Dinh (Vice Rector of the University of Social Sciences and Humanities - VNU-HCM City) emphasized: In the current context, the Office is an indispensable functional department in any agency or organization. Digital transformation in Office Administration is important not only for office work but also for the operations of agencies and organizations. Digital transformation is both a requirement and a need. Therefore, research on digital transformation in Office Administration in both theoretical and practical aspects is very important and necessary.
Vice Rector of the University of Social Sciences and Humanities - VNU-HCM City Phan Thanh Dinh delivered the opening speech
Rector of the University of Social Sciences and Humanities, VNU Hoang Anh Tuan shared: The workshop is an important link for the two schools in particular and higher education institutions in general to continue promoting digital transformation activities in the coming time. The workshop contributes to clearly demonstrating the core strategy that the two Humanities schools at the two ends of the country have agreed on: taking academics as the foundation, considering modernity and integration as trends to contribute to the overall development of the country.
Rector of the University of Social Sciences and Humanities, VNU Hoang Anh Tuan speaks at the Conference
The workshop received 50 scientific papers from authors from many agencies, organizations and enterprises nationwide. The largest number of papers were from lecturers, researchers, graduate students and students from institutions training in Office Management at Hanoi National University, Ho Chi Minh City National University, National Academy of Public Administration, Saigon University, etc. In particular, the workshop received many papers reflecting the practice of digital transformation in office management at the Central Party Office, Offices of Ministries and Branches; Offices of Provincial People's Committees; Offices of administrative and public service agencies and some technological solutions of the Offices of enterprises.
The opinions focused on a number of contents: Theory and practice; opportunities and challenges; roles and responsibilities, as well as proposed solutions for successful digital transformation in Office Management. The information, data and evidence in the presentations were exploited from many different sources: From the Party and State's policies and guidelines on digital transformation; from research works of domestic and foreign scientists; from the practice of digital transformation in state agencies, administrative - career units, corporations, general companies... to forecast information on the development trend of digital transformation in Office Management.
The workshop took place in two sessions, morning and afternoon, with 07 scientific presentations and many direct discussions in the hall. The presentations and discussions agreed on the following 04 issues:
1/ Digital transformation in office administration plays a pioneering role and is an important foundation in implementing digital transformation of agencies, organizations and businesses.
2/ The main role of the office when implementing digital transformation is to create and convert digital data, convert work processes to digital form, perform data processing for the office's consulting and synthesis tasks, ensure material conditions for the transformation process and support training of office staff for successful digital transformation.
3/ Digital transformation is gradually changing office operations, including the emergence of new office models, specialized office applications, office organizational structures also change, work processes become more streamlined and efficient than before, ...
4/ As digital transformation is becoming more and more popular, many shortcomings of offices in many agencies and organizations have been revealed, the office staff is not ready in terms of information capacity/digital capacity, the organizational structure is complicated, lacks connectivity, data linkage, multi-step workflow, many unnecessary intermediaries, not based on common data exploitation for streamlining, technology solutions are abundant but not safe enough and not synchronized, causing many unnecessary risks and difficulties, ...
The workshop took place in an atmosphere of lively, open and frank exchange. Scientific issues were thoroughly approached from many angles, many feasible solutions were put forward. However, according to scholars and the Organizing Committee, some issues of the workshop still need to be further studied and clarified in the future:
1/ The role and responsibility of agencies, businesses, office administrators, especially research and human resource training institutions in office administration in the digital transformation process in Vietnam.
2/ Useful technological solutions need to be applied to further promote digital transformation in office management;
3/ Some solutions, experiences and achievements of countries around the world in implementing digital transformation and training digital capacity and digital skills for office management human resources; issues that require continued cooperation in research and training on digital transformation in office management in Vietnam...
Some images from the Workshop "Digital Transformation in Office Management"
