TTLA: Research on building a list of sources and components of documents of the National Assembly that need to be submitted to the current archives

Author name:Dang Thi Thu Trang

Thesis title: Research and develop a list of sources and components of documents of the National Assembly that need to be submitted to the current archives.

Dissertation field:Archival science

Specialized:Archival scienceCode:62.32.24.01

Name of Postgraduate training unit:University of Social Sciences and Humanities - Vietnam National University, Hanoi.

1. Purpose and research objects of the thesis

1.1. Research purpose

Clarify the theoretical and practical basis for building a list of sources and document components submitted to the agency's archives. On that basis, provide the basis for building a list of sources and a list of document components of the National Assembly submitted to the agency's archives; propose a process and method for building a list of sources and a list of document components of the National Assembly submitted to the agency's archives and provide a specific product, which is a list of agencies, units and individuals that are sources submitted to the agency's archives of the National Assembly and a list of document components of the National Assembly submitted to the agency's archives.

1.2. Research subjects

The research object of the thesis is the source of documents submitted for storage and the components of documents submitted for storage in the agency archive; the basis, method, and process of building a list of sources and a list of components of documents of the National Assembly that need to be submitted to the agency archive of the National Assembly Office.

2. Research methods used

To carry out the thesis, on the basis of the methodology of Marxism - Leninism and Ho Chi Minh thought, the author uses the methodology of Archival Studies and some specific methods such as:

- The author mainly uses the method of functional analysis to analyze the position, function, task, and organizational structure of the agencies, units, and individuals of the National Assembly, the Standing Committee of the National Assembly, the agencies of the National Assembly, the agencies under the Standing Committee of the National Assembly, and the Office of the National Assembly. Thereby, we can see the formation of documents of the National Assembly and the content, characteristics, and value of documents of each agency, unit, and individual of the National Assembly and the Office of the National Assembly. On that basis, we give directions for selecting agencies, units, and individuals as sources of submission and the composition of documents submitted to the archives of the Office of the National Assembly.

- The systematic method is used to review the overall research of previous authors on issues related to the thesis, thereby making comments on the achieved and unachieved aspects that need to be further researched in the thesis; on the functions, tasks, and powers of the National Assembly and the organization of the National Assembly; on the submission of documents of the National Assembly to the archives of the Office of the National Assembly, the composition, content, and value of documents of the National Assembly. From there, a list of sources and a list of components of documents of the National Assembly submitted to the archives of the Office of the National Assembly is built.

- Statistical and synthesis methods: Through analysis, the system of studies needs to statistically summarize and synthesize research results and data to compare and contrast to draw research conclusions.

- Historical method: Place the research topic in a specific historical context of the organization and operation of the National Assembly and the formation of documents. At the same time, propose to build a list of sources and components of documents of the National Assembly submitted to the agency's archives in a specific context and practical conditions. This method is also applied to analyze and describe documents.

- The author uses the textual method to research and confirm the authenticity and value of documents.

- The comparative method is used to compare theory and practice in determining the sources and components of documents of the National Assembly submitted to the agency's archives; Compare the practice of submitting documents to the National Assembly Office with the provisions of law. This method is also used in comparing and selectively referencing corresponding issues from previous studies.

- The survey method was used by the author in the process of surveying the practice of archiving work at the Office of the National Assembly; surveying documents formed at agencies, units, individuals of the National Assembly, the Office of the National Assembly and some documents of the National Assembly being preserved at the National Archives Center III; surveying research works, articles, regulations and instructions related to the thesis.

- Interview method: Direct research through practical consultation, contact and exchange with researchers, managers, practitioners at the National Assembly agencies, the National Assembly Office and colleagues.

3. Main results and conclusions

3.1. Main results

In theory:Contribute to the completion of the theoretical system on archival science in general and on the construction of source and document component lists submitted to the agency archives in particular. Specifically, the thesis clarifies some basic concepts, principles, contents, methods, and processes for constructing source and document component lists submitted to the agency archives. This is an important theory in current archival that currently still has many gaps. Therefore, the research results of the thesis bring scientific value to archival science in Vietnam at the present stage.

In practice:Presenting the legal basis for the work of submitting documents to the agency archives and submitting documents of the National Assembly to the archives of the Office of the National Assembly; clarifying the formation of documents and the value of documents formed in the activities of the National Assembly and the National Assembly Archives; presenting comprehensively the practice of submitting documents of the National Assembly to the archives of the Office of the National Assembly at present; analyzing and evaluating the achievements, shortcomings, problems, causes and proposing recommendations. Based on practice, applying theory to propose the process and method of building a list of sources and a list of components of documents of the National Assembly submitted to the agency archives; proposing a list of sources and a list of typical components of documents of the National Assembly submitted to the agency archives. The research results of the thesis are important reference documents for developing regulations and guidelines on the sources and components of documents of the National Assembly submitted to the archives of the Office of the National Assembly; orienting the research and completion of the document system as well as implementing the archival operations of the National Assembly, such as building and completing the table of preservation periods of the National Assembly Archives, building an information classification framework, digitizing documents of the National Assembly Archives, etc.; contributing to improving the quality of archival work and the operational efficiency of the National Assembly, the Standing Committee of the National Assembly, the agencies of the National Assembly, the agencies under the Standing Committee of the National Assembly and the Office of the National Assembly; serving as a basis for developing documents guiding the collection of documents into the National Archives Center, contributing to avoiding document loss and promoting the value of documents of the National Assembly Archives as well as the National Archives of Vietnam. Through the list of sources and list of components of documents of the National Assembly submitted to the agency archives, it provides an overview of the organization, operation, working process and the formation of documents of the National Assembly, the agencies of the National Assembly, the agencies under the Standing Committee of the National Assembly and the Office of the National Assembly. The thesis can be a reference for archival training institutions and readers interested in research.

3.2. Conclusion

- The thesis has affirmed the importance of building a list of sources and document components for the archives of agencies in general and of the National Assembly in particular.

- The thesis focused on clarifying the theoretical basis and legal basis for building a list of sources and document components submitted to the agency's archives; the scientific basis for building a list of sources and a list of document components of the National Assembly submitted to the agency's archives; researching and proposing the process and method for building a list of sources and a list of document components of the National Assembly submitted to the agency's archives; proposing a list of agencies, units and individuals that are sources for submission to the agency's archives of the National Assembly and a list of document components of the National Assembly submitted to the agency's archives.

- The thesis proposes content to improve the legal system of archiving in general and the work of submitting documents to the agency archives in particular.

The research results of the thesis bring scientific value to archival science in Vietnam at present; are reference documents for archival managers; reference documents for archival training institutions and some other subjects.

In addition to the issues discussed and handled in the thesis, there are many issues that need to be further studied, such as researching, developing and perfecting the National Assembly Archives preservation period table, building an information classification framework, digitizing National Assembly Archives documents, promoting the value of National Assembly Archives documents, etc.

SUMMARY OF DOCTORAL THESIS

The author's name:  Dang Thi Thu Trang

Thesis title:Establishing the transfer list of the National Assembly's sources and materials deposited to the current archive

Scientific branch of the thesis:Archival studies

Major:Archival studiesCode:62.32.24.01

The name of postgraduate training institution:University of Social Sciences and Humanities - Vietnam National University, Hanoi.

1. Thesis purpose and objectives

1.1. Research purpose

The thesis is to clarify the theoretical and practical basis of establishing the transfer list of the archival sources and materials deposited to the current archive. Based on these fundalmentals, the author proposes the bases, the procedure and the methods of the establishing mentioned above.

1.2. Research object

- All the related agencies that have their active documents deposited to the current archive obligatorily;

- The bases, the procedure and the methods of establishing the transfer list of the National Assembly's archival sources and materials deposited to the National Assembly Office's archive.

2. Research methods

Based on the methodology of Marxism-Leninism and Ho Chi Minh's thought, the author uses the methodology of archives and some specific methods such as:

- The method of functional analysis is mainly used by the author in analyzing the positions, functions, tasks and organizational structure of agencies, units and individuals of the National Assembly, the National Assembly Standing Committee, the agencies of the National Assembly, the departments of the Standing Committee of the National Assembly and the ONA. Thereby, the history of National Assembly's documents as well as the contents, characteristics and values ​​of related agencies are clearly indicated. This helps select scientifically the transfer sources and materials to hande over to the ONA current archive.

- The systematic approach is used to make literature review on: The previous issues related to the thesis topic, therefore the author proposes personal comments on the achievements and failures that need to be studied continously in thesis; on the organizational structure, functions, possibilities and authorities of the National Assembly; on the components, contents, values ​​and the transferring activities of the National Assembly's documents.

- Statistical and Synthetic methods: By analyzing and comparing all the research data collected, the research conclusions are proposed.

- Historical method: The thesis sets the topic of research in the context of the specific history of the organization and operation of the National Assembly and the formation of the document. Besides, it helps put the activity of establishing the transfer list in the suitable context and practical conditions. This method is also used to analyze and describe the document.

- Documentology: The method is used by to study and confirm the authenticity as well as the values ​​of the document.

- The comparative method is used to compare the theoretical and practical aspects of identifying sources and documents of the National Assembly stored in the archives; Compare the practical work of submitting documents at the ONA with the provisions of the law. This method is also used in comparison, selectively referring to the corresponding problems from previous studies.

- The method of survey used by the author in the process of surveying the practice of archiving at the ONA; survey of documents formed at agencies, units and individuals of the National Assembly, the ONA and some National Assembly's documents at the National Archive III; to study research works, articles, regulations, guidelines related to the thesis.

- The specialist method is used for direct research through fact-based consultation, contact and exchange with researchers, managers, practitioners at NA offices, ONA and fellow colleagues.

3. Major results and conclusions

3.1.The major results

In field of theory:the thesis contributes to improve the theoretical system of archival science in general and on the transfer list of archival sources and materials submitted to the current archive of the agency in particular. specifically, the thesis clarifies a number of basic concepts, principles, contents, methods and procedures for the establishing the list. This is the important argument in current archives that still contains plenty of gaps. Therefore, the research results of the thesis bring scientific values ​​to the Vietnamese archive at present.

In field of practice:the thesis provides the legal basis for document submission to the archives of the agency and submitting documents of the National Assembly to the ONA's achive; clarify the document formation and the values ​​of the materials formed in the operation of the National Assembly, the Archives of the National Assembly; Comprehensively present the fact of document submitting activities to ONA archive; Analyze and evaluate the achievements, problems, causes, and propose the recommendations. On the basis of the practical application of theories, the procedures and methods of establishing the transfer list of archival sources and materials of the National Assembly to be stored in the archives; Proposing the detailed transfer list. The research results of the thesis are important references that serve enacting the regulations or guidelines in term of the archival sources and materials deposited to the ONA's archive; To help study and optimize the system of regulations as well as the implementation of the archival business of the National Assembly, such as building and completing the retention schedule of the National Assembly Archival Fond, creating the archival classification scheme, digitizing archival records...; contributes to improve the quality of archives and operative process of the National Assembly and the related agencies; Based on the transfer list mentioned above, guidelines on collecting archives to the National Archives are established in order to avoid losing archival records as well as promoting the values ​​of Archival Fond of National Assembly in particular and the National Fond in general.

Besides, the transfer list also provides an overview of the organizational structure, operations, work process and document's history of the National Assembly, of the National Assembly's agencies, the departments of the Standing Committee of the National Assembly and the ONA. The thesis may be a reference for archival training institutions and readers interested in the field of research.

3.2.Conclusions

- The thesis has confirmed the importance of establishing the transfer list of archival sources and materials deposited to the archives of agencies in general and of the National Assembly in particular.

- The thesis has focused on clarifying the rationale and legal basis for establishing the transfer list of archival sources and materials deposited to the current archives of the agencies; scientific basis to establish the transfer list of archival sources and materials deposited to the current archives; Studying and eliciting procedures and methods for making establishing the transfer list of archival sources and materials deposited to the current archives; Proposing the list of agencies, units and individuals as sources to be deposited into the National Assembly's archives and the National Assembly's list of documents to be archived into the archives.

- The thesis proposes content to improve the archival legal system in general and the work of depositing documents into archives in particular.

The research results of the thesis bring back the scientific value to the archival science in Vietnam at present. It is also a reference for archival managers and reference materials for archival training institutions and others.

Besides, the thesis raises many issues that need to be further studied such as studying, building and finishing the retention schedule, archival classification scheme, digitization of archival records, promoting the values ​​of the National Assembly Archival Fond…