Training on skills of preparing and submitting documents to the agency archives

Standardization in work file creation is considered a crucial factor in information retention, management, and record keeping across the University's functional departments. This work requires even greater attention to standardization, especially as the University of Social Sciences and Humanities is undergoing accreditation of its training programs according to AUN standards and is striving to become a university meeting regional and international standards in the near future. Based on this requirement, the University's Trade Union organized a training session on "Work File Creation and Submission Skills for Institutional Archives" to enhance document management skills for the University's staff and specialists.

The training session consisted of two main parts: drafting administrative documents and creating and archiving work files. These topics were presented scientifically, specifically, and in a way that was easy for specialists to apply in their practical work. Staff members directly asked questions and clarified any misunderstandings during the discussion. The examples given during the training were collected by Associate Professor Dr. Vu Thi Phung from recent surveys of departmental operations, helping specialists identify and address existing shortcomings.

Associate Professor Vu Thi Phung affirmed that attention should be paid to the issue of record keeping because it is an important part of university administration. The university needs a unit responsible for guiding functional departments and faculties in building record catalogs, organizing the collection of work records for archiving, applying modern technology, and implementing electronic archiving.

Concluding the training session, Dr. Ngo Thi Kieu Oanh (Head of the Personnel Department, President of the University's Trade Union) expressed her gratitude to Assoc. Prof. Dr. Vu Thi Phung for dedicating her valuable time to sharing her knowledge with the university's staff and specialists. Dr. Ngo Thi Kieu Oanh hoped that after the training session, each specialist would have a clear direction to improve their skills and knowledge to better serve their work.