TTLV: Management of documents and archives in kindergartens

MASTER'S THESIS INFORMATION

1. Student's full name:Cao Thi Duyen                      

2. Gender: Female

3. Date of birth: October 25, 1982

4. Place of birth: Tam Hung - Thanh Oai - Hanoi

5. Student recognition decision No. 2998/2013/QD-XHNV-SDH dated December 30, 2013 of the President of the University of Social Sciences and Humanities - Vietnam National University, Hanoi.

6. Changes in training process: no

7. Thesis topic name: "Management of documents and archives in kindergartens”

8. Major: Archival Science Code: 60.31.02.06

9. Scientific instructor:Associate Professor, Dr. Vu Thi Phung

10. Summary of thesis results:

The thesis consists of 3 chapters with the following basic contents:

Chapter 1. Components and contents of documents and archives formed in the activities of the Kindergarten

In this chapter, we present the concept of document management, archival document management and present the position, functions, tasks, powers, organizational structure of the Kindergarten; components, content, and meaning of documents formed in the activities of the Kindergarten. From there, we clarify the responsibility of the Kindergarten in managing documents and archival documents.

Chapter 2. Survey and assessment of the current status of document and archive management in kindergartens in Hanoi city

In this chapter, we introduce the survey locations at some kindergartens in Hanoi (mainly in Ha Dong District) and the survey method. After presenting the survey results, we focus on commenting and evaluating the current status of document and archive management in kindergartens through basic issues such as: organizing a specialized document department; drafting and issuing documents; managing outgoing and incoming documents; managing and using seals; creating files and organizing the collection of files and documents; classifying files and documents; determining the value of documents; preserving documents; building document search tools; exploiting and using documents. On that basis, we analyze the advantages, limitations and causes of limitations.

Chapter 3. Proposing solutions to effectively manage documents and archives in Kindergartens

From the current situation of document and archive management in kindergartens, the thesis proposes a number of solutions such as: Raising awareness of the role of document and archive management in kindergartens; developing and promulgating regulations and professional guidelines to effectively manage the document and archive system of kindergartens.

11. Practical application:

The research results of the thesis are reference documents for management agencies; kindergartens in general, Hanoi city in particular in managing documents and archives.

12. Further research directions:

After completing the thesis, we will continue to research and disseminate solutions to apply in practice the management of documents and archives at kindergartens in Hanoi city.

13. Research works related to the thesis: none

INFORMATION ON MASTER'S THESIS

1. Full name: Tao Thi Duyen 2. Sex: Female

3. Date of birth: October 25, 1982 4. Place of birth: Tam Hung – Thanh Oai – Ha Noi

5. Admission decision number: 2998/2013/QD-XHNV-SDH Dated December 12^th2013 of the Rector of College of Social Sciences and Humanity - Vietnam National University

6. Changes in academic process: None.

7. Official thesis title: “Documents management in pre-schools”

8. Major: Archival studies Code: 60.31.02.06

9. Supervisors: Assoc.Prof./ PhD. Vu Thi Phung

10. Summary of the findings of the thesis:

This thesis consists of three chapters with the following basic content:

Chapter I: Composition, content of documents, archives and made during activities of pre-school

In this chapter, we will mention the definition of documents and archives management, and represent position, function, responsibilities, rights, organizational structure of pre-school; composition, content, meaning of documents made during activities of pre-school. From there, we make clear functions of Pre-school on document and archives management.

Chapter II: To survey, evaluate the real situation of documents and archives management in Pre-schools in Hanoi City.

In this chapter, we introduce some pre-schools in Hanoi area to make survey (mostly in Ha Dong District) and survey method. After getting survey's result, we focus on commenting, evaluating the real situation of documents and archives management in pre-schools through basic matters such as : to organize a department of specialized archives, to draft, promulgate documents ; to manage input and output documents; to manage and use seals ; to make and collect record, document, to classify record & document, to define value of document, to maintain document ; to build equipment for research documents, to exploit and use documents. From this basic, we analyze strengths, weaknesses and reasons of these weaknesses.

Chapter III: To put forward solutions to manage well document and archives management in Pre-schools.

From the real situation of document and archives management in Pre-schools, this thesis recommends some solutions such as: to increase awareness about the function of document and archives management in Pre-schools; to make and promote decision paper, professional guidelines to effectively manage document and archives management system of Pre-schools.

11. Possibility of application in practice:

The research result of this thesis is the reference for management organization, pre-schools in general, for Hanoi city in particular on managing documents and archives.

12. Further research directions:

After completing this thesis, we continue to research and disseminate solutions to apply document and archives management in practice in pre-schools in Hanoi

13. Thesis – related publications: None.