TTLV: Organizing the publication of archival documents at the Bac Giang Provincial Historical Archives Center

MASTER'S THESIS INFORMATION

1. Student's full name: NGUYEN QUOC HOAN

2. Gender: Male

3. Date of birth: August 24, 1983

4. Place of birth: Trung Son commune, Viet Yen district, Bac Giang province (now Van Ha ward, Bac Ninh province)

5. Decision on recognition of students No. 3732/QD-XHNV dated December 9, 2022 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi

6. Changes in the training process: Decision No. 6934/QD-XHNV dated December 16, 2024 and No. 4670/QD-XHNV dated June 24, 2025 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi on extending the study period of graduate students.

7. Thesis topic: "Organizing the publication of archival documents at the Bac Giang Provincial Historical Archives Center"

8. Major: Applied Archival Studies Project code: 8320303.01

9. Instructor: Dr. Tran Phuong Hoa

10. Summary of thesis results:

Chapter 1. Theoretical basis and practical experience in organizing the publication of archival documents

In chapter 1, the author presented the following main contents:

The thesis focuses on clarifying basic concepts such as "organization", "publication", "archival documents" and presents a viewpoint on "organization of publication of archival documents". In addition, the thesis has presented the theoretical basis including The role, significance, content and responsibility of publishing archival documents. In addition, the thesis has studied and presented practical experiences of some historical archives to serve as a reference basis for researching the activities of publishing archival documents at the Bac Giang Provincial Historical Archives Center.

Chapter 2. Current status of organization of publication of archival documents at Bac Giang Provincial Historical Archives Center

In chapter 2, the author presented the following main contents:

First of all, the author introduced the functions and tasks of the Bac Giang Provincial Historical Archives Center and the source of archival documents being preserved here. In this chapter, the author focuses on analyzing the process of publishing archival documents in practice at the Bac Giang Provincial Historical Archives Center, including issues such as planning for publication, selecting content and form of publication, collecting and selecting documents for publication, presenting and editing the content of publication, appraising and approving published documents, publishing documents, etc. Thereby, the author analyzes the advantages and limitations in the activities of publishing archival documents at the Bac Giang Provincial Historical Archives Center to serve as a basis for solutions in chapter 3.

Chapter 3. Solutions to perfect the organization of publishing archival documents at the Bac Giang Provincial Historical Archives Center

In chapter 3, the author presented the following main contents:

11. Practical application

ThegThe proposed solutions include two main groups: (i) The group of resource solutions includes improving the quality of human resources doing publication work; investing in upgrading facilities and allocating reasonable funds. (ii) The group of professional solutions includes developing a specific document publication plan, diversifying the forms of publication (exhibitions, books, films...), implementing document declassification, enhancing communication activities about archival documents... These solutions aim to improve the efficiency of publish archival documents, suitable for practical needs in Bac Giang province and can be applied immediately in current local conditions.

 12. Further research directions

Based on the theory and practice of publishing archival documents, the author proposes some further research directions such as:

-Research to perfect the theory and law on publishing archival documents.

-Supplementing new regulations on declassification and economic and technical standards for each form of publication.

-Building an integrated data system, connecting archives across the country.

-Organize training and professional development for staff working in the publication of archival documents.

MASTER THESIS DETAIL

1. Student's full name:Nguyen Quoc Hoan

2. Gender:Male

3. Date of birth:24/8/1983

4. Birthplace:Trung Son Commune, Viet Yen District, Bac Giang Province (now Van Ha Ward, Bac Ninh Province)

5. Student recognition decision number:3732/QD-XHNV dated December 9, 2022 by the Rector of the University of Social Sciences and Humanities, Vietnam National University, Hanoi

6. Changes in the training process:Decision No. 6134/QD-XHNV dated December 16, 2024 and No. 4020/QD-XHNV dated June 24, 2025 by the Rector regarding extension of study period.

7. Thesis title:"Organizing the disclosure of archival documents at the Provincial Historical Archives Center of Bac Giang"

8. Major:Applied Archival Studies – Code: 8320303.01

9. Instructor:Dr. Tran Phuong Hoa

10. Summary of the results of the thesis

Chapter 1: Theoretical Basis and Practical Experience in Organizing the Disclosure of Archival Documents

In Chapter 1, the thesis presents the following main contents:
The thesis clarifies key concepts such as "organization", "disclosure", and "archival documents", and defines "organizing the disclosure of archival documents." It presents theoretical foundations, including the roles, significance, contents, and responsibilities of document disclosure. It also analyzes practical experiences from several historical archives as references for research at Bac Giang Provincial Historical Archives Center.

Chapter 2: The Reality of Organizing the Disclosure of Archival Documents at the Bac Giang Provincial Historical Archives Center

This chapter introduces the functions and responsibilities of the Bac Giang Provincial Historical Archives Center and its current document holdings. It analyzes the actual disclosure process, including: planning, selecting content and formats, collecting documents, editing, appraising, approving, and disclosing.
The chapter evaluates strengths and limitations, laying the foundation for proposed solutions in Chapter 3.

Chapter 3: Solutions for Improving the Organization of Archival Document Disclosure at the Bac Giang Provincial Historical Archives Center

Chapter 3 presents the following main contents:

11. Practical Application Potential

The proposed solutions include two main groups:
(i) Human and physical resources: Improve staff quality, invest in infrastructure, and allocate budgets appropriately.
(ii) Professional solutions: Develop coordinated disclosure plans, diverse formats (exhibitions, books, films), declassify documents, and enhance communication and education activities.
These solutions aim to improve effectiveness and can be applied under current conditions in Bac Giang.

12.Directions for Further Research

- Improve legal and theoretical basis for disclosure.
- Supplement regulations on declassification and economic-technical standards.
- Develop integrated document databases connecting national archives.
- Organize training courses for archival disclosure staff.