TTLV: Solutions for ensuring the security of electronic documents (Based on a survey at Hanoi National University)

INFORMATION ABOUT THE MASTER'S THESIS

1. Student's full name: NGUYEN ANH TAI 2. Gender: Male

3. Date of birth: February 1, 2001

4. Place of birth: Tho Quan, Dong Da District, Hanoi

5. Decision No. 5625/QD-XHNV dated December 29, 2023, of the Rector of the University of Social Sciences and Humanities, Vietnam National University, Hanoi, recognizing the student.

6. Changes in the training process: None

7. Title of the Master's Thesis: "Solutions for Ensuring Information Security of Electronic Documents (Based on a Survey at Hanoi National University)"

8. Major: Archival Studies Thesis Code: 8320303

9. Instructor: Dr. Cam Anh Tuan

10. Summary of the Master's Thesis Results

Chapter 1: Theoretical and Legal Basis for Ensuring the Security of Electronic Documents

In Chapter 1, the author presented issues related to electronic documents and ensuring the security of electronic documents. In addition, we systematized the legal basis for information security in general and electronic document security in particular. From this, we proposed a model of factors influencing the security of electronic documents, including: management solutions, technological solutions, and user behavior solutions.

Chapter 2. Current Status of Electronic Document Information Security (Based on a survey at Hanoi National University)

In Chapter 2, the author presented the formation and development; organizational structure and functions and tasks of Vietnam National University, Hanoi. In addition, we conducted qualitative and quantitative surveys of factors affecting the security of electronic documents, including: management solutions; technological solutions; and user behavior. From these results, we evaluated and compared them to identify which factors have the strongest and weakest impact.

Chapter 3. Comments, suggestions, and recommendations for solutions to ensure the security of electronic documents at Hanoi National University.

In Chapter 3, the author presents observations on the advantages and limitations, and identifies the causes of these limitations. Based on this, several specific solutions are proposed to improve the effectiveness of ensuring the security of electronic documents for Vietnam National University, Hanoi. Simultaneously, we also offer some recommendations for specific stakeholders.

11. Practical applications

The issue of ensuring information security in general, and the security of electronic documents in particular, has become a relatively new concern in recent years. Therefore, analyses and assessments of the current state of electronic document security will provide a scientific basis for management agencies in general and organizations in particular. This will give them a foundation to issue policies, regulations, and rules to ensure the security of electronic documents.

The perspectives and solutions I propose to improve the effectiveness of ensuring the security of electronic documents will serve as suggestions for management agencies, organizations, and businesses to refer to and apply in practice.

12. Future research directions

- Ensuring the security of information, data, and archived documents.

- Data management in storage

13. Published works related to the thesis:

- Nguyen Anh Tai (2024),Ensuring Information Security in the Management and Use of Electronic Documents in Vietnam,Archival Science and Digital Transformation in Vietnam:“Legal and Practical Issues for the 21st Century”.ISBN: 978-3-7560-1750-8

- Nguyen Anh Tai (2025),Technological solutions to ensure the security of electronic documents (Based on a survey of IT specialists at the Vietnam Post and Telecommunications Group).Proceedings of the scientific conference: "Data and archival management in the context of digital government development in Vietnam"Hanoi National University Publishing House, pp. 317–334.

MASTER THESIS DETAIL

1. Student's full name:NGUYEN ANH TAI

2. Gender:Male

3. Date of birth:01/02/2001

4. Birthplace:Tho Quan, Dong Da, Hanoi

5. Student recognition decision number: 5625 /QD-XHNV dated December 29, 2023 by the Rector of University of Social Sciences and Humanities, Vietnam National University, Hanoi

6. Changes in the training process:

7. Thesis title: Measures for Ensuring the Information Security of Electronic Documents (A Survey at Vietnam National University, Hanoi).

8. Major: Archival Science Subject code: 8320303

9. Instructor:Dr. Cam Anh Tuan

10. Summary of the results of the thesis

Chapter 1. Theoretical and Legal Foundations for Ensuring the Information Security of Electronic Documents

In Chapter 1 the author presents issues related to electronic documents and ensuring the information security of electronic documents. In addition, we systematize the legal framework on information security in general and on the information security of electronic documents in particular. Based on this, a model of factors affecting the information security of electronic documents is proposed, including: management measures, technological measures, and user behavior measures.

Chapter 2. The Current Status of Ensuring the Information Security of Electronic Documents (A Survey at Vietnam National University, Hanoi)

In Chapter 2 the author presents the formation and development, as well as the organizational structure, functions, and tasks of VNU. In addition, we conduct a qualitative and quantitative survey of factors affecting the information security of electronic documents, including: management measures, technological–technical measures, and user behavior. Based on the findings, we carry out evaluations and comparisons to identify which factor has the strongest impact and which has the weakest.

Chapter 3. Observations, Proposals, and Recommendations for Measures to Ensure the Information Security of Electronic Documents at Vietnam National University, Hanoi

In Chapter 3, the author presents observations on strengths and limitations, identifying the causes of these limitations. Based on this, several specific measures are proposed to enhance the effectiveness of ensuring the information security of electronic documents at VNU. At the same time, we provide a number of recommendations tailored to specific stakeholders.

11. Applicability in practice

The issue of ensuring information security in general, and the information security of electronic documents in particular, has been considered a relatively new topic in recent years. Therefore, the analyzes and assessments of the current status of ensuring the information security of electronic documents will provide a scientific basis for management agencies in general and specialized agencies and organizations in particular. This enables them to formulate policies, regulations, and rules to ensure the information security of electronic documents.

The viewpoints and proposed measures to improve the effectiveness of ensuring the information security of electronic documents are intended to serve as suggestions for management agencies, organizations, and enterprises to consult, apply, and implement in practice.

12. Further research directions

Ensuring information and data security in archival documents

Data governance in archives

13. Published works related to the thesis

- Nguyen Anh Tai (2024),Ensuring Information Security in the Management and Use of Electronic Documents in Vietnam, Archival Science and Digital Transformation in Vietnam: “Legal and Practical Issues for the 21st Century”, ISBN: 978-3-7560-1750-8

- Nguyen Anh Tai (2025),Technological Solutions to Ensure the Security of Electronic Document Information (Based on a Survey of IT Specialists at the Vietnam Posts and Telecommunications Group),Proceedings of the Scientific Conference: “Data and Archival Document Management in the Context of Digital Government Development in Vietnam”, Vietnam National University Press, pp. 317–334.