TTLV: Organization of management and service of exploitation and use of land archival documents in Thai Binh

MASTER'S THESIS INFORMATION

1. Student's full name:Bui Thi Lieu             

2. Gender: Female

3. Date of birth: October 27, 1985

4. Place of birth: Thai Binh

5. Student recognition decision No. 3215/2014/QD-XHNV-SDH dated December 31, 2014 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in training process: No

7. Thesis topic name:"Organizing management and serving the exploitation and use of land archival documents in Thai Binh".

8. Major: Archival Science Code: 60.32.03.01

9. Scientific instructor:Associate Professor, Dr. Nguyen Minh Phuong, former staff member of the Department of Archival Science and Office Administration, currently working at the Central Committee of the Vietnam Archives Association.

10. Summary of thesis results:

Firstly, the author described and analyzed the characteristics of land archival documents in Thai Binh.

Land archives are special documents, with practical, regular and long-term value. Land archives are highly accurate and valuable, very diverse in genre and rich in content, including many different documents containing a lot of information about land such as cadastral documents; administrative boundary documents; land survey and assessment documents; land statistics and inventory documents; planning documents, land use plans; land databases, of which cadastral documents are the most important and account for the largest number.

Second, the author presented the reality of organizing management and exploitation of land archives in Thai Binh.

Besides the results achieved in the organization, management and service of exploitation and use of land archives in Thai Binh such as: developing and promulgating a number of documents regulating the work of archiving land documents; a part of land documents has been collected, classified and archiving operations have been performed; the land database has been initially built and put into exploitation and use... this work also has certain limitations such as documents have not been fully collected and have not been scientifically organized and managed in a unified, centralized manner, the land database has not been completed, the number of land documents exploited and used is still limited.

The main reason for these limitations is that the awareness of some leaders and officials about the value of land archives is still low; there is a lack of specific regulations and instructions, especially on land archive operations and mechanisms for exploiting and using land information; there is no unified and close direction between all levels; in addition, lack of investment capital is also one of the reasons why the work of serving the exploitation and use of land archives is still limited.

Third, through studying the current situation and finding out the causes of limitations, the author proposed 3 groups of solutions to improve the effectiveness of organizing, managing and exploiting the use of land archives in Thai Binh, including:

The group of solutions on organization, mechanism and policy should focus on perfecting the legal corridor system regulating the work of organization and management as well as providing guidance on operations, clearly defining the responsibilities of land document management, and improving the qualifications of staff in archiving and information technology;

Regarding the group of professional solutions, the author proposes a number of specific measures to better implement the work of collecting, classifying, and determining the value of land archives, especially the work of building a land database, applying information technology in the work of organizing, managing, searching, and using land archives;

The group of solutions on facilities and technological infrastructure focuses on the need to invest more in facilities, especially information technology infrastructure with machinery, technology and application software to contribute to perfecting the land information system accurately and effectively.

11. Practical application:

The results of the thesis will be one of the reference sources for introducing the characteristics of types of land archives and how to organize land archives at the Department of Natural Resources and Environment of Thai Binh, summarizing the situation and having solutions to improve the efficiency of organization, management and service of exploitation and use of land archives here.

12. Further research directions:

- Scientific organization of land archival documents in Thai Binh.

- Application of information technology in the organization, management and exploitation of land archives in Thai Binh.

13. Research works related to the thesis: none

INFORMATION ON MASTER'S THESIS

1. Full name: Bui Thi Lieu 2. Sex: Female

3. Date of birth: October 27^th, 1985 4. Place of birth: Thai Binh

5. Admission decision number: 3215 /2014/QD-XHNV-SĐH Dated 31 December 2014by Rector of University of Social Sciences and Humanities, Vietnam National University, Hanoi

6. Changes in academic process: None

7. Official thesis title: “Managing organization and exploding used storage documents of landing in Thai Binh”.

8. Major: Archives science Code: 60.32.03.01

9. Supervisors: Assoc. Prof.Ph.D. Nguyen Minh Phuong - Former officials working in the Department of Archives and Office Administration, currently working at the Central of Vietnam Records and Archives Association

10. Summary of the findings of the thesis:

The first, the author describes and analyzes the features of the land document in Thai Binh.

The land document is a characteristic document, having real value, regularly and prolonged. This document has high valuable and accuracy, various of types and abundant about the content which contains much information of cadastral documents; the administrative boundaries document; the document of landing survey and evaluation; the statistical document; the document landing used planning; the landing database where cadastral documents are the most important documents and they account for the most of the quantum.

The second, the author presented real managing organization and exploiting to use the landing storage document in Thai Binh.

Besides the achieved results in managing the organization and exploding to use the landing storage document in Thai Binh such as building and supplying several documents about the landing storage document; a part of landing document is collected, sorted and stored; landing database is the first step of building and exploring… however, this work also exists limitations such as not enough documents and not a scientific organization, landing database has not completed yet, the number of using landing documents still has limited.

The causes of the limitations are an awareness of the leaders, officials about this document is not high. These documents lack the information using land; lack of unified direction and deeper between managing levels, furthermore, lack of investment is also caused the providing using landing document has limited.

The third, via baseline studied and found reasons of limitations, the author proposed three solution groups to enhance managing organization and exploding using the landing storage document in Thai Binh, including:

The group of organization – using to focus complete the legal corridor system and also professional guideline, determine clearly responsible for managing the landing documents, enhance the knowledge of officials in storing and information technology;

The group of professionals, the author proposed the specific methods to do better collecting, sorting, determine the valuable landing document, especially, it is important to build landing database, applying information technology in managing organization and looking up, using the landing storage document;

The group of physical facilities and technological infrastructure with investment for physical facilities, especially, the machines in information technology, applied software to compete with the information system of the landing as accurately, effectively.

11. Practical applicability:

The achieved results of the thesis will be one of the reference source for the introduction of the characteristics of documents stored on land storage and organization in Department of Natural Resources and Environment Thai Binh, summed up the situation and come up with solutions to improve the efficiency of the organization of management and service of mass exploitation and use of land archives here.

12. Future research directions:

- Organization scientific storage document of landing in Thai Binh

- Applying information technology in managing organization and exploring using the landing document in Thai Binh

13. Thesis-related publications: none