MASTER'S THESIS INFORMATION
1. Student's full name: Nguyen Dang Viet
2. Gender:Male
3. Date of birth: 12/9/1984
4. Place of birth: Thai Binh
5. Decision to recognize student number:1528/QD-XHNV-KH&SDH, dated October 14, 2009 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi
6. Changes in the training process:Are not
7. Thesis topic name: Survey and evaluate the organization and management of V work.Eat Letter - Archiveat some Cjoint stock companyin Hanoi city
8. Major:Archive; Code: 60 32 24.
9. Scientific advisor: PhD.. Nguyen Canh Duong
10. Summary of thesis results:
In our country today, Joint Stock Company (JSC) is one of the types of enterprises (DN) that accounts for a large number and operates in all industries and areas of social life. This type of enterprise also plays an extremely important role in promoting the development of the national economy. Through the form of equitization and issuance of securities, JSC can attract a large number of investors, contributing to the effective use of capital sources.
Document and archive work (VTLT) plays a very important role and is always closely associated with the production and business activities of joint stock companies. The system of documents is the legal basis, the basis for ensuring information serving the management and business activities of joint stock companies. This work also directly affects the efficiency and quality of management and business, contributing to reducing costs and combating the bureaucracy of paperwork of joint stock companies. In particular, VTLT work also contributes to registering, protecting and enhancing the brand value of joint stock companies. In addition, along with the operation process, joint stock companies have produced many documents, many of which are valuable not only for the operation of the enterprise but also valuable to the country in many aspects. Therefore, if the organization, management and implementation of VTLT operations at joint stock companies are not given attention, it will have a negative effect on the operation of joint stock companies.
However, in reality, the organization, management and implementation of VTLT operations at joint stock companies still have many shortcomings. This has significantly affected the efficiency of production and business activities of joint stock companies. The organization of a specialized VTLT department is not suitable for the activities of the enterprise, the staff has not met the requirements on professional qualifications; Documents regulating VTLT have not been issued in full; Professional guidance and inspection and assessment of VTLT have not been carried out regularly. As a result, the documents issued by some joint stock companies still have many errors in terms of format and content; Document management and seal management are not unified and there are still cases of lost documents and materials; The work of preparing records and submitting them to the archives has not been carried out in a scientific manner; Other archival operations also have many shortcomings. If there are no measures to resolve the above limitations, the archival work at joint stock companies will not only seriously affect the production and business activities of enterprises but also negatively affect the organization, management of archival materials and documents of the Vietnamese archival industry.
Carry out the topic "Survey and evaluate the organization and management of V work.Eat Letter - Archiveat some Cjoint stock companyin Hanoi city"We focus on surveying and researching the following issues:
One is to study the organization and operation of large-scale joint stock companies in Hanoi.
Second, focus on surveying the current situation of organization, management and implementation of VTLT operations at a number of joint stock companies in Hanoi.
Third, the study evaluates and points out the positive and negative aspects in the organization, management and implementation of VTLT operations at a number of surveyed joint stock companies.
Fourth, research and analyze the basic causes leading to limitations in VTLT work at joint stock companies.
Fifth, research some feasible solutions to improve the effectiveness of organization, management and implementation of VTLT operations at joint stock companies.
It can be said that the research and survey of the current status of organization, management and implementation of VTLT operations at joint stock companies is the basis for evaluating and clarifying the achieved results, evaluating the existing aspects, limitations, finding causes and solutions. The research results of the topic indicate that, in order to perfect the VTLT work in order to improve the efficiency of production and business activities of joint stock companies. Thereby contributing to the protection of safety and effective exploitation of the national archives, the State and the joint stock companies themselves must synchronously implement solutions such as: First of all, it is necessary to raise awareness of the role of VTLT work in the operations of joint stock companies. Then, perfect the legal basis on VTLT for enterprises in general and joint stock companies in particular. On that basis, it is necessary to reorganize the specialized VTLT department in accordance with the operational characteristics of each JSC. The specialized clerical staff must ensure the requirements on professional qualifications and capacity to perform VTLT operations. Each JSC itself also needs to study and issue documents regulating VTLT of its enterprise based on the guidance and regulations of the State. Regularly provide professional guidance on VTLT for departments in the enterprise; Periodically check and evaluate the implementation of VTLT operations in specialized departments in the enterprise.
11. Practical application:
The scientific research report of the topic is a product that can be applied to organize, manage and organize the implementation of the Archival Documents operations at joint stock companies or other types of large-scale enterprises. The report can also be used as teaching, learning, reference and research materials for lecturers and students in universities, colleges and intermediate schools that train in the field of Archival Documents or related to Archival Documents operations. In addition, the results of this research can be used as reference materials for Archival Documents officers in the process of performing operations at joint stock companies in particular and enterprises in general.
12. Further research directions:
"Organizing and managing the work of Document and Archives in the system of enterprises in Vietnam"
13.Published works related to the thesis:
- Nguyen Thi Kim Binh "Organization of archival management of Corporations 91" Master's thesis;
- Vu Ba Du "Research on document construction and management in some 91 Corporations";
- Nguyen Trong Bien "Thinking about enterprise archiving work in the renovation period", Vietnam Archives Magazine No. 3/2000;
- Nguyen Thi Hue "Some features of applying the new accounting document storage regime in current state-owned enterprises", Vietnam Archives and Records Magazine No. 5/2001;
- Associate Professor, Dr. Vu Thi Phung "Business archive management in the restructuring period", Time Mark Magazine No. 1/2014;
- Associate Professor Vuong Dinh Quyen "Reviewing the State's regulations and guidelines for business archiving and the issues raised", Time Mark Magazine No. 1/2014;
- Prof. Dr. Nguyen Van Tham "Managing archives of enterprises in a market economy: Requirements and current issues", Time Mark Magazine No. 1/2014;
- Associate Professor Nguyen Van Ham "Corporate archives - value and management issues", Time Mark Magazine No. 1/2014.
MASTER THESIS INFORMATION
1.Name of student: Nguyen Dang Viet
2.Gender:Male
3.Date of birth: 12/9/1984
4.Place of birth:Thai Binh
5.Student Admission Decision number:1528/QD-XHNV-KH&SDH dated October 14, 2009 of Rector of VNU University of Social Sciences and Humanities
6.Changes during Master programam:None
7.Title of thesis:Surveying and assessing current status of Records and Archives management in a number of joint stock companies in Hanoi city.
8.Major:Archives; Code: 60 32 24
9.Scientific advisor:Dr. Nguyen Canh Duong
10.Summary of thesis results:
In our country nowadays, joint stock companies (JSC) is a type of enterprise that takes a large proportion of the economy and operates in almost all economic sectors and fields of the society. This enterprise type also holds crucial roles in boosting the development of the national economy. By means of equitization and securities issuance, JSCs can attract large number of investors, contributing to effectively using sources of funds.
Records and Archives Management plays important roles and is always connected to business activities of JSCs. Systems of documents are the legal bases and information sources supporting business management and business activities of JSCs. Records and Archives Management also directly impacts on effectiveness and quality of business management and business activities, contributing to reducing costs and lengthy procedures of JSCs. Especially, Records and Archives Management contribute to registering, protecting and increasing values of brand names of JSCs. In addition, during their operation, JSCs generate lots of documents, and a number of which are of important values not only to activities of the JSCs themselves but also to the State in various aspects. Therefore, ineffective organization, management and implementation of Records and Archives activities at JSCs shall cast negative impacts on operations of JSCs.
However, the facts show that the organization, management and implementation of Records and Archives activities are still ineffective. This casts remarkable negative impacts on the effectiveness of business activities of JSCs. Organization of bodies dedicated to Records and Archives activities is not suitable with business activities of JSCs, and personnel assigned toRecords and Archives activitiesdo not meet professional requirements; regulations related to Records and Archives activities are inadequate and insufficient; professional training and effectiveness evaluation of Records and Archives activities are not conducted regularly. The consequences are: documents of a number of JSCs do not meet form and content requirements; management of documents and seals is not systemized and there are still incidents of document loss; preparation of registry books and archiving of documents are not scientific; and other archiving activities do not meet expected level of quality. If these concerns are not effectively dealt with, Records and Archives activities in JSCs will not only severely hinder business operation of JSCs but also seriously affect Records and Archives activities of Records and Archives Management sector of Vietnam.
Within the scope of the thesis titled “Surveying and assessing the current status of Records and Archives management in a number of joint stock companies in Hanoi city”, I focus on surveying and researching on the following issues:
- Firstly, research on organization and operation of large-scale JSCs in Hanoi City;
- Secondly, surveying on current status of organization, management and implementation of Records and Archives activities in a number of JSCs in Hanoi city;
- Thirdly, assess and finding our strengths and weaknesses of organization, management and implementation of Records and Archives activities in the survey JSCs;
- Fourthly, research on a number of feasible solutions to improve the effectiveness of organization, management and implementation of Records and Archives activities in the survey JSCs.
It can be said that surveying and researching on current status of organization, management and implementation of Records and Archives activities in the survey JSCs shall serve as bases for analyzing and clarifying achievements and assessing drawbacks, as well as finding underlying causes and solutions to deal with such causes. Results of the thesis show that if JSCs desire to improve Records and Archives activities in order to improve business effectiveness of their own and contribute to protecting and making effective use of national Records and Archives facilities, the JSCs themselves and the State must systematically implement a number of solutions, as follows: Firstly, it is necessary to improve awareness of roles of Records and Archives activities in operations of JSCs. After that, legal bases related to Records and Archives activities for enterprises in general and JSCs in particular must be enhanced and consolidated. It is then necessary to re-organize bodies dedicated to Records and Archives activities to match with peculiarities of each JSC, and to ensure that Records and Archives management personnel meet requirements related to professional capabilities and qualifications of their duties. Each JSC also needs to issue their own regulations related to their Records and Archives activities on the bases of relevant regulations of the State. The bodies dedicated to Records and Archives activities of the JSCs also need to provide professional instructions related to Records and Archives activities to all other bodies of the JSCs, as well as conduct regular inspections and valuation of implementation of Records and Archives activities of such other bodies.
11.Practical application:
Scientific report of the thesis can be applied on organizing, managing and implementing Records and Archives activities in JSCs or other large-scale enterprises. The report can also be used as reference material for teaching, learning or research of tutors and students of educational institutions having Records and Archives training programs or having training programs related to Records and Archives Management. In addition, the report can be used as reference for Records and Archives personnel while they implement Records and Archives activities in enterprises in general and in JSCs in particular.
12.Further research approach
“Organizing and managing Records and Archives activities in the system of enterprises in Vietnam”
13.Publications related to the thesis
- Nguyen Thi Kim Binh, “Organizing and managing Archives activities of No. 91 Corporations”, Master thesis;
- Vu Ba Du, “Studying the preparation and management of documents in a number of No. 91 Corporations”;
- Nguyen Trong Bien, “Thinking of Archives activities of enterprises in the reform period", Vietnam Records and Archives Management journal, Vol. March 2000;
- Nguyen Thi Hue, “A brief introduction of the application of accounting document archiving policy in State-owned enterprises nowadays", Vietnam Records and Archives Management journal, Vol. May 2001;
- Assoc., Prof., Dr., Vu ThiPhung, “Management of enterprises' archives activities during the time of restructuring”, Dau an thoigian journal, Vol. 1/2014;
- Assoc., Prof., VuongDinhQuyen, “Revisiting regulations and instructions of the State related to enterprises' archives activities and issues to be dealt with”, Dau an thoigian journal, Vol. 1/2014;
- Prof., Dr.Sc., Nguyen Van Tham, “Management of archived documents of enterprises in market economy: requirements and issues nowadays”, Dau an thoigian journal, Vol. 1/2014;
- Assoc., Prof., Nguyen Van Ham “Archived documents of enterprises - values and management issues”Dauanthoigian journal, Vol. 1/2014.
|
SCIENTIFIC ADVISOR
Dr. Nguyen Canh Duong |
STUDENT
Nguyen Dang Viet |
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