Information on the thesis "Current Management of Electronic Documents at the Central Party Office - Current Situation and Solutions" by graduate student Tran Ngoc Son, majoring in Archival Studies.1. Student's Full Name: Tran Ngoc Son 2. Gender: Male 3. Date of Birth: July 14, 1976 4. Place of Birth: Dong Anh, Hanoi 5. Decision No. 1355/2008/QD-XHNV-KH&SDH dated October 24, 2008, by the Rector of the University of Social Sciences and Humanities, Vietnam National University, Hanoi. 6. Changes during the training process: None 7. Thesis Title: Current Electronic Document Management at the Central Party Office - Current Situation and Solutions. 8. Specialization: Archival Studies; 9. Code: 60 32 24 10. Scientific Advisor: Dr. Nguyen Le Nhung, Member of the Vietnam Archival Association. 11. Summary of the thesis results: 1) The thesis studied the electronic document system formed in the operation of the Central Party Office and the practical management of this document source. The research results pointed out the shortcomings and limitations of exploiting and using paper documents and the superiority of electronic documents of the Central Party Office. 2) Based on the study of the practical work of managing electronic documents of the Central Party Office, such as: building and implementing electronic document management through a computer network; building an electronic database to serve information exploitation for cadres and staff of the Central Party Office, the thesis described and analyzed in detail the current electronic document management based on the Incoming and Outgoing Document Management Program; the Electronic Document Search and Exploitation Database… of the Central Party Office in particular as well as of Party agencies and organizations in general. This demonstrates that the current management of electronic documents is an important solution for improving the electronic document archiving work at the Central Party Office. 3) The thesis analyzes the advantages and limitations of electronic document management, as well as the difficulties and advantages of applying information technology in electronic document management at the Central Party Office. In addition, the thesis proposes solutions to promote and improve electronic document management at the Central Party Office. From the above results, the thesis has contributed to justifying the scientific basis for applying information technology in the current electronic document management at the Central Party Office. Good management of current electronic documents will contribute to providing accurate and timely information, effectively serving the leadership and guidance activities of the Central Committee and the Central Party Office. On the other hand, good management of current electronic documents will facilitate the development of electronic document archiving, saving unnecessary costs. To achieve this goal, the Central Party Office needs to choose the most optimal solution for managing electronic document resources effectively, such as: specific policies and regulations, training and developing high-quality human resources, and appropriate equipment. These are also feasible solutions for building and improving the current electronic document management at the Central Party Office. 12. Practical application potential: It serves as a basis for developing guidelines for managing electronic documents of Party agencies from the central to local levels; contributing to the management and promotion of the value of the documents in the Archives of the Communist Party of Vietnam. 13. Further research directions: Research and develop guidelines for managing electronic documents of Party agencies from the central to local levels. 14. Published works related to the thesis: 1) “Research on rationalizing the processes of handling paper documents submitted for leadership consultation at the Central Party Office”. KHVP 01-2005. Project at the Central Party Office level (ministerial level): Project leader. 2) “Developing a set of sample documents for the Central Party and the Central Party Office”. KHVP 06-2009. Project at the Central Party Office level (ministerial level): Project leader. 3) “Working Regulations of the Central Party Office”. (According to Decision No. 3117-QD/VPTW, dated August 18, 2009, of the Central Party Office). Member of the Editorial Board.
INFORMATION ON MASTER'S THESIS
1. Full name: TRAN NGOC SON 2. Sex: male 3. Date of birth: July 14, 1976. 4. Place of birth: Dong Anh - Ha Noi. 5. Admission decision number: 1355/2008/QD-XHNV-KH&SDH dated October 24, 2008. 6. Changes in academic process: None. 7. Official thesis title: Electronic document management at Party Central Office Actual situation and solutions. 8. Major: Archives science 9. Code: 60 32 24. 10. Supervisor: MA Nguyen Le Nhung - Vietnam Archive Association. 11. Summary of the findings of the thesis: The thesis is study about electronic document management formed during operation of Party Central Office and actual situation of this management. The results of this thesis have pointed out disadvantages and disadvantages in exploiting normal documents as well as advantages of electronic document at Party Central Office. Based on study about actual situation of electronic document management such as establishing and operating electronic document management via computer network; building up electronic database for exploitation of staff of Party Central Office, the thesis has introduced detailed analysis and demonstration about electronic document management via input/output document management program, database for searching and exploiting electronic documents, ... of Party Central Office in specific as well as other organizations and units of Party in general. Consequently, the existing electronic document management is an extremely important solution for enhancing and perfecting electronic document archive at Party Central Office. This thesis also analyzed advantages and disadvantages in electronic document management as well as disadvantages and advantages in applying IT into electronic document management at Party Central Office. On the other hand, the thesis has proposed solutions to enhance and perfect electronic document management. Thanks to these results, the thesis has greatly contributed scientific foundations to IT application into existing electric document management at Party Central Office. A good and well-prepared existing electronic document management shall bring great contribution to providing timely information and serving effectively activities of leaders and guidance/ instructions of the Central and Party Central Office. In addition, a good electronic document management shall help to develop electronic document archive and to save unnecessary expenses. To achieve these, the Party Central Office should choose the best solutions to manage electronic document resources like specific regulations and policies, training and education programs to enhance skills and qualifications of staff as well as compatible equipments. These are feasible solutions for establishing and perfecting existing electronic document management at Party Central Office. 12. Practical applicability: It is foundation to establish orientations for electronic document management at organizations and units of the Party from central level to local one; it also contributes to management and enhances values of archived documents – Communist Party of Vietnam. 13. Further research directions: To study and establish orientations for electronic document management at organizations and units of Party from central level to local one. 14. Thesis-related publications: “Study on rationalization of processing normal documents to get comments from leaders of Party Central Office” KHVP 01-2005. Scheme at level of Party Central Office (ministry level) – Scheme Manager. “Establishing documentary forms of Central Party and Party Central Office” KHVP 06-2009. Scheme at level of Party Central Office (ministry level) – Scheme Manager. “ Working regulations of Party Central Office” (In accordance with Decision No. 3117-QD/VPTW dated August 18, 2009 issued by Party Central Office) - Member of edit team.
