TTLV: Organization of the scientific archives of land administration documents of the Department of Natural Resources and Environment of Lam Dong province.

INFORMATION ABOUT THE MASTER'S THESIS

1. Student's full name:Nguyen Thi Thu                           

2. Gender: Female

3. Date of birth: July 27, 1983.

4. Place of birth: Thach Loi - Cam Giang - Hai Duong.

5. Decision on student admission: Decision No. 3683/2015/QD-XHNV, dated December 31, 2015, of the Rector of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in the training process: None

7. Thesis title:Organization of the scientific archives of land cadastral documents of the Department of Natural Resources and Environment of Lam Dong province.

8. Major: Archival Studies Code: 60.32.03.01

9. Scientific supervisor:Dr. Nguyen Lien Huong, University of Social Sciences and Humanities - Vietnam National University, Hanoi.

10. Summary of the thesis results:

Firstly, this study presents and analyzes the components, content, and value of cadastral archives at the Department of Natural Resources and Environment of Lam Dong province.

Cadastral archives are specialized documents, the result of land surveying and registration, containing complete information about each land parcel to serve state management of land use, and possessing value in many aspects. Cadastral archives are diverse in type and rich in content, encompassing various documents such as those created during surveying, initial registration, land change registration, issuance of land use right certificates, cadastral maps, land registers, land registers, land change tracking registers, and copies of land use right certificates.

Secondly, this study presents the current situation and evaluates the scientific organization of land cadastral archival documents at the Department of Natural Resources and Environment of Lam Dong province.

Besides the achievements such as the initial attention paid to document classification and the application of document retrieval tools (Cidoc software) to serve the needs of exploitation and use, the scientific organization of cadastral archives still has some limitations, such as insufficient storage space to meet preservation requirements, poor file creation, irrational document classification within the archive, and the lack of a document search tool.

The reasons include a lack of guiding documents, inadequate qualifications of archival staff, failure to submit documents to historical archives, poor assessment of document value, and inappropriate document classification methods.

Thirdly, the study proposes solutions to improve the efficiency of organizing and archiving land cadastral documents at the Department of Natural Resources and Environment of Lam Dong province, including:

Organizational and management solutions include: guiding and organizing the implementation of documents on land cadastral archiving, training human resources for land cadastral officials and land cadastral archiving personnel, investing in infrastructure, and building additional land cadastral archiving rooms.

The group of operational solutions includes measures such as developing a detailed classification plan for cadastral documents, improving cadastral records, applying a table of retention periods for cadastral archive documents, and developing tools for searching cadastral archive documents.

11. Practical applications:

The findings of this thesis will serve as a reference for developing regulations and guidelines on the scientific organization of cadastral archives at the Department of Natural Resources and Environment of Lam Dong province.

12. Future research directions:

- Organization for managing land cadastral archives in Lam Dong

- Organizing services for accessing and utilizing cadastral archives in Lam Dong province.

13. Published works related to the thesis: None.

INFORMATION ON MASTER'S THESIS

1. Full name: Nguyen Thi Thu 2. Sex: Female

3. Date of birth: July 27, 1983 4. Place of birth: Thach Loi, Cam Giang, Hai Duong

5.Admission decision number: 3683/QD-XHNV dated December 31, 2015 of Rector of University of Social Sciences and Humanities, Vietnam National University, Hanoi

6. Changes in academic progress: None

7. Official thesis title: Organizing cadastral archives scientifically at Lam Dong Department of Natural Resources and Environment

8. Major: Archives Code: 60.32.03.01

9. Supervisor: Dr. Nguyen Lien Huong, University of Social Sciences and Humanities, Vietnam National University, Hanoi

10. Summary of the findings of the thesis:

Firstly, presenting and analyzing components, contents and values ​​of cadastral archives at Lam Dong Department of Natural Resources and Environment

Cadastral archives are specific specialized documents, the results of land measurement and registration; they show full information about each lot of land serving state administration in using land with values ​​in many aspects. Cadastral archives are diversified in types, abundant in contents, they include many different types of documents such as documents formed in process of measurement, initial registration, land fluctuation registration, issue of certificate of land use right, cadastral maps, land declaration books, cadastral books, land fluctuation books, file copy of certificate of land use right.

Secondly, presenting reality and evaluating the task of organizing cadastral archives scientifically at Lam Dong Department of Natural Resources and Environment

Besides the achievements as: document classification initially gets attention, document searching tool (Cidoc software) is applied to serve exploitation and usage demands, organizing cadastral archives scientifically has some disadvantages as storage area has not met storage requirements, document preparation is not good, document classification in warehouse is unsuitable, and there is no document searching tool

The reasons for above disadvantages are: short of guiding documents, qualification of storage staffs has not met work's requirements, historical archives are not submitted, identifying value of documents is not good, document classification plan is unsuitable

Thirdly, suggested solutions to improve effectiveness of organizing cadastral archives scientifically at Lam Dong Department of Natural Resources and Environment, including:

Regarding to solutions to organization and management: guiding and implementing cadastral archives, training cadastral human resources, cadastral storage staffs, investing in infrastructure and building more warehouses for cadastral archives

Regarding to solutions to profession: some solutions as making plans for detailed classification of cadastral documents, completing cadastral documents, applying storage time for cadastral documents, developing cadastral archives searching tool

11. Practical applicability:

The achievements of the thesis will be one of reference sources for developing documents which stipulate and guide organizing cadastral archives scientifically at Lam Dong Department of Natural Resources and Environment

12. Further research directions:

Organizing cadastral document management in Lam Dong

Organizing exploitation and usage of cadastral documents in Lam Dong

13. Thesis-related publications: None