TTLV: Organization of archival management of the Central Institute of Hematology and Blood Transfusion

1. Student's full name: NGUYEN NGOC HUYEN 2. Gender: Female
3. Date of birth: November 27, 1996
4. Place of birth: Tuyen Quang
5. Decision on recognition of students No. 1811/2021/QD-XHNV dated September 8, 2021 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi
6. Changes in the training process: Change the topic name in Decision No. 3055/QD-XHNV on "Organization of management of scientific and technological documents of Hanoi National University" and assign a new topic in Decision No. 546/QD-XHNV on implementation of master's thesis topics:"Organization of archival management of the Central Institute of Hematology and Blood Transfusion"
7. Thesis topic: "Organization and management of archiving work of the Central Institute of Hematology and Blood Transfusion"
8. Major: Archival Studies Topic code: 8320303.01
9. Instructor: Assoc.Prof.Dr. Dao Duc Thuan
10. Summary of the results of the thesis
Chapter 1. Theoretical and legal basis for organizing and managing archives
In chapter 1, the author studies theoretical issues such as related concepts and terms, meanings, measures, and principles of archival management organization, and systematizes the legal basis for archival management organization.
Chapter 2. Current status of organization and management of archiving work of the Central Institute of Hematology and Blood Transfusion
In this chapter, the author will outline and introduce basic information about the National Institute of Hematology and Blood Transfusion and the documents formed here. Based on the scientific foundations presented in chapter 1, the author conducts a survey, evaluates the current situation and results of the organization and management of the Institute's archives. Thereby, the author comments and evaluates the advantages, limitations, and causes of limitations in the organization and management of archives as a basis and basis for proposing appropriate solutions in chapter 3.
Chapter 3. Solution for organizing and managing archived documents of the Central Institute of Hematology and Blood Transfusion
Based on and applying the theoretical basis and assessment of the current situation studied in Chapters 1 and 2, the author proposes 02 groups of solutions to organize and manage archival work effectively and increasingly modernize, including: The group of comprehensive solutions provides solutions related to raising awareness and understanding of archival work, issuing regulatory documents of agencies, applying information technology...; The group of professional solutions provides solutions on developing a project to edit documents, digitize and build a database, issue a list of records and a table of retention periods for records and documents.
11. Practical application
Firstly: The thesis is a research work based on a system of scientific theoretical foundations applied to survey and evaluate practices at a specific unit, so it has reference value in the process of scientific research, research on the organization and management of archival work at institutes and hospitals.
Second: It is the basis for consulting and proposing to the leadership of the Central Institute of Hematology and Blood Transfusion to consider applying appropriate solutions to improve the effectiveness of organizing and managing archiving work.
12. Further research directions
Based on the research results in this thesis, in the coming time, the author will continue to research issues related to the organization and management of archival work and archival documents at the Institute.

MASTER THESIS DETAIL
1. Student's full name: NGUYEN NGOC HUYEN
2. Gender: Female
3. Date of birth: November 27, 1996
4. Birthplace: Tuyen Quang
5. Student recognition decision number: 1811/2021/QD-XHNV dated September 8, 2021 by the Rector of University of Social Sciences and Humanities, Vietnam National University, Hanoi
6. Changes in the training process: Change the topic name in Decision No. 3055/QD-XHNV on "Management of scientific and technological documents of Vietnam National University, Hanoi" and assign the topic 546/QD-XHNV on the implementation of the master's thesis topic: "Organization and management of archiving activities of the National Institute of Hematology and Blood Transfusion"
7. Thesis title: " Organization and management of archiving activities of theNational Institute of Hematology and Blood Transfusion"
8. Major: Archiving Study Subject code: 8320303.01
9. Instructor: Associate Professor, PhD. Dao Duc Thuan
10. Summary of the results of the thesis

Chapter 1. Theoretical and Legal Foundations for Archive Organization and Management

In this chapter, the author delves into theoretical concepts, including related terminology, meanings, measures, and principles of archival management organization. Furthermore, they reevaluate the legal basis for the organization and management of archives.

Chapter 2. The Current State of Archiving Management at the National institute of Hematology and Blood Transfusion

In this chapter, the author will provide an overview and introduce basic information about theNational Institute of Hematology and Blood Transfusionand the body of documents generated within its premises. Building upon the scientific foundations presented in Chapter 1, the author will conduct a survey, assess the current state, and present the results of the institute's archiving management. Through this process, the author will analyze and evaluate the strengths and limitations, as well as the reasons behind these limitations in the organization of archiving management. This analysis will serve as the basis and foundation for compatible solutions in Chapter 3.

Chapter 3. Solutions for Organizing the Document Archiving Management at the National Institute of Hematology and Blood Transfusion

Drawing upon the theoretical framework and the evaluation of the current situation explored in Chapter 1 and Chapter 2, the author proposes two groups of solutions aimed at organizing effectively and modernizing archival management, which include:

1. Comprehensive Solutions Group: This group includes solutions related to enhancing awareness and understanding of archiving, issuing regulatory documents for the organization, and implementing information technology.

2. Operational Solutions Group: This group presents solutions regarding the development of a document restructuring plan, digitization, database establishment, and the issuance of a record and document retention schedule.

11. Applicability in practice
Firstly: This thesis represents a research work based on a systematic scientific theoretical framework, which is applied to investigate and evaluate the practical situation within a specific unit. Therefore, it holds reference value during the process of scientific research, particularly in the context of studying organizational management of archival work within various institutes and hospitals.

Secondly: It serves as a foundation for providing recommendations and proposals to the leadership of the National Institute of Hematology and Blood Transfusion. These recommendations can be considered for the implementation of suitable solutions to enhance the efficiency of archival management.
12. Further research directions
Based on the research findings in this thesis, in the near future, the author will continue to explore issues related to the organization and management of archiving activities and document storage at the Institute.