TTLV: Organizing the management, exploitation and use of personnel and civil servant records of ministerial-level state agencies

MASTER'S THESIS INFORMATION

1. Student's full name: Pham Thi Nga2. Gender:Female

3. Date of birth: 02/12/1978                             4. Place of birth: Thai Nguyen

5. Decision to recognize student number:2119/QD-XHNV-SDH, dated November 1, 2011 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in the training process:Are not

7. Thesis topic name:Organizing the management, exploitation and use of personnel and civil servant records of ministerial-level state agencies

8. Major:Archive; Code: 62 32 03 01

9. Scientific instructor:Associate Professor, Dr. Vu Thi Phung, Department of Archival Science and Office Management, University of Social Sciences and Humanities

10. Summary of thesis results:

a, The topic has researched and clarified: the concept, components, and characteristics of cadre and civil servant records; general regulations on management, exploitation, and use; responsibilities of ministerial-level state agencies in managing cadre and civil servant records; analyzed the role and significance of management, exploitation, and use of cadre and civil servant records.

b, The topic has researched and surveyed the situation of management, exploitation and use of cadre and civil servant records at 12 ministerial-level state agencies in terms of: authority and responsibility; establishment, reception; collection, supplementation; storage and preservation; reporting, statistics and application of information technology in the management of cadre and civil servant records. In addition, the topic has studied the current situation of organization of exploitation and use in terms of: exploitation objects, exploitation purposes; exploitation forms and procedures; exploitation content of cadre and civil servant records.

c, From the results of the investigation and survey of the above issues, the topic has assessed the advantages, limitations and causes of limitations in the management and exploitation and use of personnel and civil servant records at ministerial-level state agencies.

d, The topic has proposed a number of solutions to improve the quality of management, exploitation and use of personnel and civil servant records. This is one of the main contents and also the main contribution of the topic. The solutions are: perfecting the system of documents on personnel and civil servant record management; strengthening the direction and management of leaders at all levels; strengthening facilities; training and fostering professional skills in personnel and civil servant record management; applying information technology in the management, exploitation and use of personnel and civil servant records. To effectively implement these solutions, it is necessary to carry out these solutions synchronously and regularly. However, the topic has researched and proposed the most important and key solution, which is the solution of applying information technology in the management, exploitation and use of personnel and civil servant records.

With the above results, the topic will help state agencies at the ministerial level to deeply understand the significance and important role of personnel and civil servant records; see the advantages and limitations, thereby choosing appropriate solutions to improve the quality of management and exploitation, use of personnel and civil servant records. In addition, the topic also helps the highest management agency on personnel and civil servant records, the Ministry of Home Affairs, to have more documents to evaluate, summarize, direct and implement solutions in a synchronous and unified manner.

11. Practical application:

The solutions proposed by the topic are not only applicable to ministerial-level state agencies but also to state agencies in general. In addition, the results of the topic can be used as reference and research materials for all those interested in or working related to the work of cadres and civil servants' records.

12. Further research directions:

The issue of determining the value and preservation period of cadre and civil servant records or further research on the exploitation and use of cadre and civil servant records.

13. Published works related to the thesis:

INFORMATION ON MASTER'S THESIS

1. Full name: Pham Thi Nga 2. Sex: Female

3. Date of birth: December 2, 1978 4. Place of birth: Thai Nguyen

5. Admission decision number: No.2119/QD-XHNV-SĐH, Dated November 1, 2011, Director of the University of Social Sciences and Humanities, VNU Ha Noi.

6. Changes in academic process: No

7. Official thesis title: Organizing management and exploitation, use of staff and government official's records in the state agencies

8. Major: Archival science 9. Code: 62 32 03 01

9. Supervisors: Assoc.Prof. Vu Thi Phung. PhD – Archival science and office management Falculity

10. Summary of the findings of the thesis

a) The thesis focuses on the concepts, compositions and characteristics of staff and government official's records; general regulations for the management, exploitation and use; responsibilities of state agencies in managing staff and government official's records; analysis of the role and significance of the management, exploitation and use of staff and government official's records.

b) The thesis investigates the status of the management, exploitation and use of staff and government's records in 12 state agencies: authority, responsibility; form, receive; collection and supplementary; storage and preservation; reports, statistics and information technology applications in the management of staff and government official's records. In addition, the thesis studies the status of organizing exploitation and use: objects, purposes; forms and procedures for exploitation of staff and government official's records.

c) The findings of the thesis demonstrate the stengths, limitations and the cause of the limitations in the management and exploitation, use of staff and government official's records in the state agencies.

d) The thesis initiates some measures to improve the quality of management and exploitation, the use of staff and government official's records. This is one of the main content and also the main contribution of the thesis. The measures include: improving the system of managing staff and government official's records; boosting the leadership and administration of the leaders; reinforcing equipment and facilities; professional training in managing the staff and government official's records and applying information technology. These must be integrated regularly. However, the most important and critical measure in the thesis is application of information technology in the management and exploitation, use of staff and government official's records. With these findings, the thesis helps state agencies be acutely aware of the significance, the important role of staff and government office's records; find the strengths and limitations thereby selecting the appropriate measure in order to improve the quality of management and exploitation, use of staff and official government's records. Moreover, the thesis also helps the Interior Ministry have more materials to evaluate, supervise and integrate.

11. Practical applicability, if any:

The measures in the thesis will be applicable to all state agencies in general. The findings of thesis can be used as a reference of all those are interested in or work related to staff and government official's records.

12. Further research directions, if any:

Further research on exploitation and use of staff and government official's records or their valuation and term preservation.

13. Thesis-related publications: