MASTER'S THESIS INFORMATION
1. Student's name: Hoang Hai Yen
2. Gender: Female
3. Date of birth: March 5, 1968.
4. Place of birth: Phu Tho
5. Decision on recognition of students No. 1528/2009/QD-XHNV-KH&SĐH, dated October 14, 2009 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.
6. Changes in training process: No
7. Thesis topic name:“"CURRENT SITUATION AND SOLUTIONS TO IMPROVE THE EFFICIENCY OF ARCHIVING WORK AT THE MINISTRY OF JUSTICE".Subject: Archival Science and Office Administration.
8. Major: Archival Studies: Code: 60 32 24
9. Scientific instructor Dr. Nguyen Lien Huong - former Deputy Head of the Department of Archival Science and Office Management; Head of the Department of Specialized Archives - University of Social Sciences and Humanities, Hanoi.
10. Summary of the results of the thesis: determine the current status of archival work at the Ministry of Justice, from which to analyze and determine the achieved results, the remaining limitations to propose and recommend solutions to improve the organizational structure, innovate professional methods, and improve the quality of archival work of the Ministry of Justice in general. In addition, the research results of the thesis can be used as reference documents, applied to archival work at local judicial agencies.
Chapter 1.Organization of the activities of the Ministry of Justice and the organization of archival work
1.1. History, functions, tasks and organizational structure of the Ministry of Justice
1.2. Archival work at the Ministry of Justice
1.2.1. Archival work at the Office of the Ministry of Justice
1.2.2. Archiving work at units under the Ministry of Justice
1.2.3. Archival work at units under the Ministry of Justice at local and grassroots levels
Organization of the activities of the Ministry of Justice and the organization of archival work
1.3. History of the establishment of the Ministry of Justice
- Before 1981
- From 1981 - present
1.4. Organization, functions and tasks of the Ministry of Justice
1.5. Archival work at the Ministry of Justice and its affiliated units
Chapter 2. Current status of archival work at the Ministry of Justice and its affiliated units
2.1. Organization of archival activities at the Ministry of Justice
2.2. Current status of archival document management organization at the Ministry of Justice
2.3. Current status of archival document management organization at affiliated units
2.4. Results of archival work from 1981 to present
Chapter 3. Solutions to improve the efficiency of archiving work at the Ministry of Justice
3.1. Raising awareness of the role of archival documents and archival work among civil servants in the Justice sector;
3.2. Complete the system of management documents, regulations and instructions for performing general archival work and for specialized archival work in particular;
3.3. Perfecting the organizational structure (especially with units under the Ministry: General Department, civil enforcement agencies...) and standardizing the professional qualifications of the staff and employees doing archival work in the judicial sector;
3.4. Organize specialized scientific research with attention to areas of information technology application to gradually modernize archiving work in line with administrative modernization;
3.5. Organizations apply information technology, especially closed document management organizations from the clerical stage, to the organization of current submission and storage on the wide area network;
3.6. Organize the work of establishing and managing electronic archives towards building electronic archives in the Judiciary sector;
3.7. Coordinate with the Editorial Board of the Ministry of Justice's Electronic Information Portal to initially research the application of digital signatures for all legal documents, administrative documents of the Ministry and of central agencies (relevant) on the Ministry of Justice's Electronic Information Portal to gradually ensure the integrity and non-repudiation of these documents, creating conditions for agencies, organizations and individuals to use documents from the Ministry's Electronic Information Portal to ensure information safety and security...
11. Practical applicability: The thesis topic chosen by the author, if well implemented, seriously and objectively, will have important practical contributions, specifically as follows:
Firstly, for the Ministry of Justice, the central state management agency of judicial work: grasp the current situation of archival work at the units under the agency in order to have more specific measures in issuing detailed guidance documents, strengthening inspection and guidance in archival work.
Second, for the archives of the agency where the author is working: From the results of research and survey of the practical work of archives at the Ministry of Justice, draw conclusions and limitations, thereby proposing a number of solutions and recommendations to improve the work of archives at the Ministry of Justice.
Third, for the author himself: to consolidate and further cultivate theoretical and practical knowledge about archiving to serve his professional work.
12. Further research directions: Continue to research and study more broadly to propose solutions to improve the effectiveness of archiving work at the Ministry of Justice as well as archiving work of the Justice sector in the coming time.
MASTER THESIS INFORMATION
1. Full name: Hoang Hai Yen
2. Gender: Female
3. Date of Birth: 5thMarch 1968
4. Place of Birth: Phu Tho
5. Admission Decision No. 1528/2009/QD-XHNV-KH&SĐH dated 14thOctober 2009 by the President of University of Social Sciences and Humanities, Vietnam National University, Hanoi.
6. Changes in the Academic Process: N/A
7. Official Thesis Title: “CURRENT SITUATION OF, AND SOLUTIONS TO IMPROVE EFFICIENCY OF THE ARCHIVE IN THE MINISTRY OF JUSTICE”, under the academic discipline: Archival Science and Office Management.
8. Academic Major: Archival Science; Code: 60 32 24
9. Supervisor: Dr. Nguyen Lien Huong, former Deputy Head of the Faculty of Archives and Office Management; Head of the Faculty of Area-Based Archives, University of Social Sciences and Humanities, Hanoi.
10. Summary of New Findings of the Thesis: The status quo of the archive in the Ministry of Justice was addressed, and achievements and concerns of the archive were analyzed and identified for the purpose of compromising solutions to strengthen the organizational structure and performance of the archive in the Ministry of Justice. Moreover, the research results can be used as a source of reference to the archives of local judicial agencies.
Chapter 1. Organizational Structure and Operation of the Ministry of Justice and Organization of the Archive
1.1. Background, functions, duties and the organizational structure of the Ministry of Justice
1.2. Archived in the Ministry of Justice
1.2.1. Archived in the Cabinet of the Ministry of Justice
1.2.2. Archive in the subordinate Departments and Agencies of the Ministry of Justice
1.2.3. Archived in the local Departments and Agencies under the professional management of the Ministry of Justice
OrgaOrganizational Structure and Operation of the Ministry of Justice and Organization of the Archive
1.3. History and establishment of the Ministry of Justice
- Before 1981
- From 1981 to date
1.4. Organizational structure, functions and duties of the Ministry of Justice
1.5. Archive in the Ministry of Justice and in its subordinate Departments and Agencies
Chapter 2. Status quo of the archive in the Ministry of Justice and its subordinate Departments and Agencies
2.1. Organization and operation of the archive in the Ministry of justice
2.2. Status quo of the management of records in the Ministry of Justice
2.3. Status quo of the management of records in the subordinate Departments and Agencies
2.4. Achievements in the archive from 1981 to date
Chapter 3 – Solutions to improve efficiency of the archive in the Ministry of Justice
3.1. Heightening the awareness of state officials and employees in the Justice Sector of the archive and its role;
3.2. Improving the system of laws and regulations specifying the archive and area-based archives;
3.3. Consolidating the organizational structure, especially those of the subordinate Departments and Agencies of the Ministry of Justice, namely the General Department for Civil Judgment Execution, other Civil Judgment Execution Agencies, etc., and standardizing professional qualification of state officials and employees working in the archive of the Justice Sector;
3.4. Conducting archive-based research, with a focus on areas to which information technology can be applied for the purpose of gradually modernizing the archive in conformity with the public administration modernization;
3.5. Applying information technology to the archive, especially the closed management of records, from receipt, filing to storage of documents;
3.6. Organizing training of filing and management of e-records, towards an e-archive in the Justice Sector;
3.7. Working with the Editorial Board of the Web Portal of the Ministry of Justice in research on the possibility of application of digital signature for all legal standard documents and management documents of the Ministry of Justice and related central agencies (if any) in the Web Portal with the view of gradually guaranteeing integrity and counter-refusal of the documents, thereby creating favorable conditions for agencies, organizations and individuals to use documents obtained from the Web Portal safe and sound.
11. Practical applicability: Substance of the thesis will, if properly and objectively implemented, make an important contribution to the archive in practice. In particular:
First, the thesis helps will the Ministry of Justice, which is a central agency conducting the state management of judicial activities, understand the status quo of the archive of its subordinate Departments and Agencies for the purpose of issuing documents guiding archival activities and strengthening the inspection and guidance of the archive.
Second, the thesis will be useful for the Ministry of Justice where the author is working to identify concerns of the archive in the Ministry and to propose solutions thereto.
Third, the thesis help will the author improve her archival knowledge and practice to serve her performance.
12. Further research directions: It is necessary to further research and study of the archive of the Ministry of Justice and the Justice Sector to propose solutions to improve the archive in the coming time.
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