INFORMATION ABOUT THE MASTER'S THESIS
1. Student's full name: Hoang Hai Yen
2. Gender: Female
3. Date of birth: March 5, 1968.
4. Place of birth: Phu Tho
5. Decision on student admission No. 1528/2009/QD-XHNV-KH&SDH, dated October 14, 2009, by the Rector of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.
6. Changes in the training process: None
7. Thesis title:"CURRENT SITUATION AND SOLUTIONS TO IMPROVE THE EFFICIENCY OF ARCHIVING WORK AT THE MINISTRY OF JUSTICE.Field of study: Archival Studies and Office Management.
8. Major: Archival Studies: Code: 60 32 24
9. Scientific advisor: Dr. Nguyen Lien Huong – former Deputy Head of the Department of Archival Studies and Office Management; Head of the Department of Specialized Archival Documentation - University of Social Sciences and Humanities, Hanoi.
10. Summary of thesis results: This thesis identifies the current state of archival work at the Ministry of Justice, analyzes and determines achievements and existing limitations, and proposes solutions to improve the organizational structure, innovate operational methods, and enhance the quality of archival work within the Ministry of Justice in general. Furthermore, the research findings can serve as a reference and be applied to archival work in local judicial agencies.
Chapter 1.Organization of the Ministry of Justice's operations and the organization of archival work.
1.1. History of formation, functions, tasks and organizational structure of the Ministry of Justice
1.2. Archiving work at the Ministry of Justice
1.2.1. Archiving work at the Office of the Ministry of Justice
1.2.2. Archiving work at units under the Ministry of Justice
1.2.3. Archival work at units under the Ministry of Justice at the local and grassroots levels.
Organization of the Ministry of Justice's operations and the organization of archival work.
1.3. History of the Formation of the Ministry of Justice
- Before 1981
- From 1981 to the present
1.4. Organizational structure, functions and responsibilities of the Ministry of Justice
1.5. Archival work at the Ministry of Justice and its affiliated units
Chapter 2. Current status of archiving work at the Ministry of Justice and its affiliated units
2.1. Organization of archival activities at the Ministry of Justice
2.2. Current situation of archival document management organization at the Ministry of Justice
2.3. Current status of archival document management organization at subordinate units
2.4. Results of archival work from 1981 to the present
Chapter 3. Solutions to improve the efficiency of archiving work at the Ministry of Justice
3.1. Raising awareness among civil servants in the Justice sector about the role of archival documents and archival work;
3.2. Complete the system of management documents, regulations, and guidelines for the implementation of document management and archiving work in general, and specifically for specialized archiving work;
3.3. Strengthening the organizational structure (especially for units directly under the Ministry: General Departments, civil enforcement agencies, etc.) and standardizing the professional qualifications of staff working in document management and archiving within the judicial sector;
3.4. Organize specialized scientific research with attention to areas of information technology application in order to gradually modernize archival work in line with the modernization of the administrative system;
3.5. Organizations applying information technology, especially organizations with a closed-loop document management system from the document handling stage, to the organization of submission, archiving, and current storage on a wide area network;
3.6. Organize the work of creating and managing electronic archival records, moving towards building an electronic archiving system within the Justice sector;
3.7. Coordinate with the Editorial Board of the Ministry of Justice's Electronic Information Portal to initially research the application of digital signatures to all legal normative documents and administrative documents of the Ministry and relevant central agencies on the Ministry of Justice's Electronic Information Portal, in order to gradually ensure the integrity and non-repudiation of these documents, creating conditions for agencies, organizations, and individuals to use documents from the Ministry's Electronic Information Portal with guaranteed information security and safety…
11. Practical applicability: If the thesis topic chosen by the author is well-executed, serious, and objective, it will make significant practical contributions, specifically as follows:
Firstly, for the Ministry of Justice, the central government agency responsible for judicial affairs: it is crucial to understand the current state of archiving work in its subordinate units in order to develop more specific measures in issuing detailed guidance documents, and to strengthen inspection and guidance in archiving work.
Secondly, regarding the archives of the agency where the author works: Based on the research results and practical surveys of archival work at the Ministry of Justice, the author identifies the achievements and limitations, and then proposes several solutions and recommendations to improve archival work at the Ministry of Justice.
Thirdly, for the author personally: to strengthen and further develop theoretical and practical knowledge about archiving, serving the professional work of the author.
12. Future research directions: Continue research and broader exploration to propose solutions to improve the efficiency of archiving at the Ministry of Justice as well as the archiving work of the entire Justice sector in the future.
INFORMATION OF MASTER THESIS
1. Full name: Hoang Hai Yen
2. Gender: Female
3. Date of Birth: 5thMarch 1968
4. Place of Birth: Phu Tho
5. Admission Decision No. 1528/2009/QD-XHNV-KH&SĐH dated 14thOctober 2009 by the President of University of Social Sciences and Humanities, Vietnam National University, Hanoi.
6. Changes in the Academic Process: N/A
7. Official Thesis Title: “CURRENT SITUATION OF, AND SOLUTIONS TO IMPROVE EFFICIENCY OF THE ARCHIVE IN THE MINISTRY OF JUSTICE”, under the academic discipline: Archival Science and Office Management.
8. Academic Major: Archival Science; Code: 60 32 24
9. Supervisor: Dr. Nguyen Lien Huong, former Deputy Head of the Faculty of Archives and Office Management; Head of the Faculty of Area-Based Archives, University of Social Sciences and Humanities, Hanoi.
10. Summary of New Findings of the Thesis: The status quo of the archive in the Ministry of Justice was addressed, and achievements and concerns of the archive were analyzed and identified for the purpose of compromising solutions to strengthen the organizational structure and performance of the archive in the Ministry of Justice. Moreover, the research results can be used as a source of reference to the archives of local judicial agencies.
Chapter 1. Organizational Structure and Operation of the Ministry of Justice and Organization of the Archive
1.1. Background, functions, duties and the organizational structure of the Ministry of Justice
1.2. Archived in the Ministry of Justice
1.2.1. Archived in the Cabinet of the Ministry of Justice
1.2.2. Archive in the subordinate Departments and Agencies of the Ministry of Justice
1.2.3. Archived in the local Departments and Agencies under the professional management of the Ministry of Justice
OrgaOrganizational Structure and Operation of the Ministry of Justice and Organization of the Archive
1.3. History and establishment of the Ministry of Justice
Before 1981
- From 1981 to date
1.4. Organizational structure, functions and duties of the Ministry of Justice
1.5. Archive in the Ministry of Justice and in its subordinate Departments and Agencies
Chapter 2. Status quo of the archives in the Ministry of Justice and its subordinate Departments and Agencies
2.1. Organization and operation of the archive in the Ministry of justice
2.2. Status quo of the management of records in the Ministry of Justice
2.3. Status quo of the management of records in the subordinate Departments and Agencies
2.4. Achievements in the archive from 1981 to date
Chapter 3 – Solutions to improve efficiency of the archive in the Ministry of Justice
3.1. Heightening the awareness of state officials and employees in the Justice Sector of the archive and its role;
3.2. Improving the system of laws and regulations specifying the archive and area-based archives;
3.3. Consolidating the organizational structure, especially those of the subordinate Departments and Agencies of the Ministry of Justice, namely the General Department for Civil Judgment Execution, other Civil Judgment Execution Agencies, etc., and standardizing professional qualification of state officials and employees working in the archive of the Justice Sector;
3.4. Conducting archive-based research, with a focus on areas to which information technology can be applied for the purpose of gradually modernizing the archive in conformity with the public administration modernization;
3.5. Applying information technology to the archive, especially the closed management of records, from receipt, filing to storage of documents;
3.6. Organizing training of filing and management of e-records, towards an e-archive in the Justice Sector;
3.7. Working with the Editorial Board of the Web Portal of the Ministry of Justice in research on the possibility of application of digital signature for all legal standard documents and management documents of the Ministry of Justice and related central agencies (if any) in the Web Portal with the view of gradually guaranteeing integrity and counter-refusal of the documents, thereby creating favorable conditions for agencies, organizations and individuals to use documents obtained from the Web Portal safe and sound.
11. Practical applicability: Substance of the thesis will, if properly and objectively implemented, make an important contribution to the archive in practice. In particular:
First, the thesis helps will the Ministry of Justice, which is a central agency conducting the state management of judicial activities, understand the status quo of the archive of its subordinate Departments and Agencies for the purpose of issuing documents guiding archival activities and strengthening the inspection and guidance of the archive.
Second, the thesis will be useful for the Ministry of Justice where the author is working to identify concerns of the archive in the Ministry and to propose solutions thereto.
Third, the thesis help will the author improve her archival knowledge and practice to serve her performance.
12. Further research directions: It is necessary to further research and study of the archive of the Ministry of Justice and the Justice Sector to propose solutions to improve the archive in the coming time.
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