TTLV: Organization and management of records and archived documents at K Hospital

1. Student's full name:Tran Thi Minh Hue

2. Gender:Female

3. Date of birth:January 13, 1978

4. Place of birth:Hung Yen

5. Decision on admitting graduate studentsDecision No. 3379/QD-XHNV dated December 19, 2017, of the Rector of the University of Social Sciences and Humanities, Vietnam National University, Hanoi, regarding the second phase of 2017.

6. Changes in the training process:Are not

7. Thesis title: The organization manages records and archived documents at K Hospital.

8. Major:Office Administration; Code: 60.34.04.06

9. Scientific supervisor:Associate Professor Dr. Dao Duc Thuan, Head of the Department of Archival Studies and Office Management, Faculty of Social Sciences and Humanities, Vietnam National University, Hanoi.

10. Summary of the thesis results:

The thesis consists of 3 chapters with the following basic contents:

Chapter 1. Legal and theoretical basis for organizing and managing records and archives at K Hospital.

In this Chapter 1, we present the legal and theoretical basis for the organization and management of archival records and documents at K Hospital. The basic contents presented and analyzed include the volume, content, composition, and significance of archival documents generated during the operation of K Hospital; and the responsibilities, principles, and content regarding the organization and management of archival records and documents at K Hospital.

Chapter 2. Current Status of Archival Record and Document Management at K Hospital

In Chapter 2, we focus on describing and evaluating the current state of organization and management of records and archives at K Hospital, with basic contents such as: the leadership's policy on organizing and managing records and documents; the development, issuance, and guidance of regulations; the assignment and placement of staff; the organization of record and document management; the application of science and technology to record and document management; and the organization of staff training and the awarding of commendations and rewards in the field of archiving at K Hospital.

Chapter 3. Solutions for effective management of records and documents at K Hospital

Based on the observations and analyses in Chapter 2, Chapter 3 of this thesis proposes several specific solutions for organizing and managing the archives of K Hospital as follows: firstly, raising awareness among leaders and staff in the hospital regarding archive management; secondly, improving the system of regulations on professional archiving; thirdly, paying more attention to the organization of the structure and the allocation of specialized personnel for archiving; fourthly, increasing investment in infrastructure and applying scientific and technological achievements to archiving work; fifthly, developing a standardized process for managing archives; and sixthly, innovating related tasks in archive management.

11. Practical applications:

This research topic is a valuable resource for management at K Hospital to apply in organizing and managing records and archives throughout K Hospital, as well as in other central-level hospitals. It also contributes to strengthening the theoretical foundation of organizing and managing records and documents generated during hospital operations, providing useful information for students, trainees, or researchers studying the organization and management of hospital records and archives.

12. Future research directions:(if any)

Research on the organization and management of medical record files generated in K Hospital; Research on the organization and management of documents in central-level hospitals; Developing a model for organizing and managing archival documents generated in the operations of K Hospital…

13. Published works related to the thesis: None

INFORMATION ON MASTER'S THESIS

1. Full name : Tran Thi Minh Hue 2. Gender: Female

3. Date of birth: 13^thJanuary, 1978 4. Place of birth: Hung Yen

5. Admission decision number: 3379/QD-XNHNV Dated: December 19, 2017

6. Official thesis title:

7. Major: Office Management 8. Code: 60.34.04.06

9. Supervisors: Associate Professor – Doctor – Dao Duc Thuan – University of Social Sciences and Humanities – Hanoi - Vietnam National University

10. Summary of the findings of the thesis:

The Master's thesis includes 3 chapters with the following:

Chapter 1. The Legal foundation and Theoretical basis of managing documents, archives at National Cancer Hospital

In the first chapter, we will present the legal foundation and theoretical basis of managing documents, archived at National Cancer Hospital. All the presented and analyzed contents are mass, content, components and meaning of archives which were formed in the operation of National Cancer Hospital; responsibility, principles and content of organizing, documents - archives managing of National Cancer Hospital.

Chapter 2. The actual situation of managing documents, archives at National Cancer Hospital

In the second chapter, we focus on description, evaluating the actual situation of organizing, managing documents and archives at National Cancer Hospital with the following: The advocate of executive board of National Cancer Hospital towards managing documents, archives; promulgating, conducting to implement the regulatory documents; assigning servants; organizing the managing documents, archives; applying science and technology in managing documents, archives; training servants and organizing the emulation and rewards in the field of archives of National Cancer Hospital.

Chapter 3. Solutions for efficiently managing documents, archives at National Cancer Hospital

As analysis in Chapter 2, the Chapter 3 of Master's Thesis proposes some particular solutions in organizing, managing documents, archives of National Cancer Hospital with the following: first, enhancing the cognition of executive board, servants of National Cancer Hostpital in managing documents, archives; second, completing the system of regulatory documents in specialty and profession of archiving; third, concerning organizing and assigning people who have the ability of archiving; fourth, enhancing in investing facilities and applying the achievements of science and technology in archiving; fifth, creating the process of managing documents, archives to unify the professional competence; sixth, changing the professional competence which relates to managing documents, archives.

11. Practical applicability, if any:

The Master's thesis can be used for consulting different levels of management of National Cancer Hospital to apply in managing documents, archives in National Cancer Hospital itself as well as some other National Hospitals. It also contributes to strengthen the legal foundation of organizing and managing documents, archives which were formed in the operation of National Cancer Hospital, providing some information for undergraduate students and graduate students or even researchers to do research on organizing and managing documents, archives of Groups of Hospitals.

12. Further research directions, if any:

Research on organizing and managing the amount of medical profiles which were made in National Cancer Hospital; Research on managing the amount of documents of National Hospitals; Constructing the model of organizing and managing the documents, archives which were formed in the operation of National Cancer Hospital.

13. Thesis-related publications: None