TTLV: Survey and evaluation of management activities on archives at the Ministry of Public Security, Lao People's Democratic Republic

MASTER'S THESIS INFORMATION

1. Student's full name:SORPHABMIXAY

2. Gender: Female

3. Date of birth: December 20, 1984

4. Place of birth: Laos

5. Decision on recognition of students No. 2679/2015/QD-XHNV-SDH, dated November 10, 2015 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in the training process:

7. Thesis topic name:Survey and evaluation of management activities on archives at the Ministry of Public Security, Lao People's Democratic Republic.

8. Major: Archival Studies Code: 60.32.03.01

9. Scientific instructor:Dr. Dao Duc Thuan

10. Summary of thesis results:

Through the research on the topic "Survey and evaluation of management activities on archival work at the Ministry of Public Security of the Lao People's Democratic Republic", the thesis has summarized a number of issues:

1. Management activities have existed since ancient times when people knew how to work in groups, requiring organization, control and coordination of activities. In recent years, along with the economic and social development of the country, archival work has played an increasingly important role in social life. For any industry or field, if it is organized and managed in a reasonable and scientific manner, it will create conditions for that industry or field to develop. The archival industry is no exception to that general rule. Documents formed in the activities of the Ministry of Public Security, the General Departments, Departments and affiliated agencies reflect the functions and tasks of the Ministry of Public Security. The Archives Department is an important part of the documents of the Ministry of Public Security's Archives, but due to the specific characteristics of the industry, this group of documents, in addition to the common characteristics similar to the archives of other agencies, the archives of the Public Security sector are also highly confidential. For that reason, this block of documents mainly serves the activities of the industry and some legitimate needs of agencies, units outside the industry and citizens; but has not been widely exploited and used to serve the needs of the whole society.

2. Through the survey, the BCA's Archives have very important political significance and are clearly class-specific. History has proven that in any era, the ruling classes have used archives to protect their class interests. In the Lao PDR, after gaining power, the Party and State centralized archives and thoroughly used them to serve the cause of economic and cultural construction and development, strengthening security and order, and protecting the country. The current status of archive management at the Ministry of Public Security includes the following basic contents: Organizing the apparatus in charge of archives; Arranging personnel to work; Organizing the collection and addition of documents to the archives; Disseminating and issuing management documents on archives; Inspecting, guiding and conducting scientific research on archives; Organizing preservation; Organizing the exploitation and use of documents, etc.

This thesis can count the archives of the Ministry of Public Security being kept in the archives at the Archives Department from 1942 to 2015, divided into 2 large blocks: 01. from 1942 to 1975 there were 55 files; 02. from 1976 to 2015 there were 168 files including 223 files. Documents formed during the operation of the General Departments, Departments, and agencies under the Ministry of Public Security are classified into 13 groups. We can classify the components, content, and meaning of archives, professional documents of the industry with high confidentiality (Dark, Top Secret)...

3. Due to the special nature of the Ministry of Public Security, we will outline the position, functions, tasks, powers, and organizational structure of the Ministry of Public Security, the agency assigned to organize, manage, and direct archival work in the Ministry of Public Security; the system of archival work organization, characteristics, content, and significance of archival documents at the Ministry, mainly the organization of archival management activities from the central to local levels, solutions for archival management activities, summarizing lessons and experiences from advanced countries as well as applying theories and practices from Vietnam to promote the development of archival work in the Public Security sector.

The organization of the management of the archives of the Ministry of Public Security is also divided into blocks of documents and professional records formed in the activities of the Security force, called Security professional records, managed by the General Department of Security; professional documents formed in the activities of the Police force, called Police professional records, managed by the General Department of Police; professional documents formed in the activities of the Logistics force, called financial professional records, and assets of the Ministry of Public Security, managed by the General Department of Logistics.

4. The competent agencies of the Ministry need to continue to study and complete the system of legal documents on archival work including: Decrees, Decisions, Charters, Directives and some regulations of the Ministry of Public Security according to specific fields in the armed forces, specifically the Charter, document security... creating a legal corridor to strengthen the effectiveness of state management of document work, security, and archiving within the Ministry of Public Security to organize the exploitation and use of archival documents, although there are still some points that need to be supplemented, but in general, attention has been paid to applying them to the actual archival activities of the Department of Archives at the Ministry of Public Security.

11. Practical application:

Can be used in practice by the Lao Ministry of Public Security.

12. Further research directions:

13. Published works related to the thesis:

INFORMATION ON MASTER'S THESIS

1. Full name: Phatxay SORPHABMIXAY 2. Sex: Female

3. Date of birth: December 20, 1984 4. Place of birth: Laos

5. Admission decision number: 2679/2015/QD-XHNV-SDH dated November 10, 2015 by Rector of University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in academic process:

7. Official thesis title: Surveying, evaluating the management activities on archiving work in Ministry of Public Security, Lao People's Democratic Republic.

8. Major: Code: 60.32.03.01

9. Supervisors: Dr. Dao Duc Thuan

10. Summary of the findings of the thesis:

Through researching the title “Surveying, evaluating the management activities on archiving work in Ministry of Public Security, Lao People's Democratic Republic”, the thesis has achieved several issues, as follows:

1. The management activities have existed since the old days, since people knew that working in groups required organization, management and cooperation of activities. Fore recent years, associated with economic and social development of the country, the archival work has played more and more important roles in social life. If any branch or field is organized and managed reasonably, the science will create favorable conditions for this branch or field to develop. The archive branch does not lie outside this common rule. The documents which are conducted in activities of Ministry of Public Security, General Departments, Departments and units and offices directly under the Ministry reflect the functions and duties of Ministry of Public Security, Department of Archives and they become an important part in archived font documents of Ministry of Public Security. But because of branch's specific characteristics, besides general properties of archived documents of other offices, the archived documents of branch of Public Security have high security. Therefore, these documents mainly serve the activities of branch and several legitimate demands of offices and units outside branch and of citizens; but they have not been exploited and used broadly by organizations to serve the demands of the whole society.

2. Through surveying, the archives of Ministry of Public Security have very important political meanings and clear class character. The history has proved that in any era,all ruling classes use archives to protect their class rights. In Lao People's Democratic Republic, after seizing power, the Party and State have collected all archives and absolutely use the archives to serve the building and development of economy, culture and consolidation of order and security and protection of the country. In reality, the archive affair in Ministry of Public Security includes the basic contents, as follows: Organizing a machine in charge of archives; Arranging human resources; Organizing to collect and add documents into archives; Propagating and issuing the management documents on archives; Checking, guiding and researching scientifically about archives; Organizing to maintain; Organizing to exploit and use documents, and etc.

This thesis can make the statistics of archives of Ministry of Public Security which are kept in the store of Department of Stores from 1942 to 2015, they are divided into 2 main blocks: 01. From 1942 to 1975, there are 55 fonts; 02. From 1976 to 2015, there are 168 fonts including 223 fonts. And documents which are formed during the process of organization of General Departments, Departments, and offices directly under Ministry of Public Security can be classified into 13 groups. We can classify in terms of components, contents and meanings of archived documents and professional documents of the branch if high security (strictly confidential, top secret) and etc.

3. Because of special properties of Ministry of Public Security, we have generalized the position, functions, duties, rights, organizational structure of Ministry of Public Security, offices which are entrusted tasks of organizing, managing and directing operations of archive affairs in Ministry of Public Security; we have systematized the organization of archive affair, characteristics, contents and meanings of archived documents to the locality, and solutions to manage the archive affair, and then summarizing lessons and experiences from developed countries and also applying theories and realities from Vietnam in order to promote operations of archive affair in the branch of Public Security more and more developed.

The organization of archives management activities by Ministry of Public Security has been divided into material blocks, professional records which have been formed in activities of Security force are called as Security professional records managed by General Department of Security. The professional documents which have been formed in activities of Police force are called Police professional records managed by General Department of Police. The professional documents which are formed in activities of Logistics force are called as finance and asset professional records of Ministry of Public Security managed by General Department of Logistics.

4. The functional offices of Ministry should continue to research and complete the system of legal norm documents about archive work, including: Decrees, Decisions, Charters, Instructions and several regulations of Ministry of Public Security according to specific fields in the armed force, such as Charters, document security and etc. to create the legal corridor in order to increase the management efficiency of the State about stationary, security and archive affairs in the scope of Ministry of Public Security to exploit and use archived documents, although there are still several points that need to be added, but in general, they are considered and applied into the reality of archiving activities of Department of Archives in Ministry of Public Security.

11. Practical applicability:

The Ministry of Public Security of Lao People's Democratic Republic can apply into reality.

12. Further research directions:

13. Thesis-related publications: