TTLV: Organization of archiving technical documents of construction works under the Ministry of National Defense

MASTER'S THESIS INFORMATION

1. Student's full name:Phan Tuyet Mai                    

2. Gender: Female

3. Date of birth: May 25, 1972

4. Place of birth: Xuan Truong - Nam Dinh

5. Decision on recognition of graduate students No. 2998/2013/QD-XHNV-SDH dated December 30, 2013 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi.

6. Changes in training process: No

7. Title of graduation thesis: “Organize the storage of technical documents of construction works under the Ministry of National Defense".  

8. Major: Archives Code: 60.31.02.06

9. Scientific instructor:Dr. Nguyen Lien Huong, Department of Archival Science and Office Management, University of Social Sciences and Humanities, Vietnam National University, Hanoi.

10. Summary of thesis results:

The thesis focuses on surveying the types of documents formed during the construction process of works under the Ministry of National Defense; the practice of organizing and archiving construction documents under the Ministry of National Defense. From there, the thesis aims at the following studies:

- Research technical documents of construction projects of the Ministry of National Defense.

- Evaluate the practice of organizing document storage at a number of agencies and units.

- Proposing solutions to organize the storage of technical documents of construction works under the Ministry of National Defense.

Solution groups:

- The group of solutions to improve the effectiveness of document archiving at the Ministry of National Defense includes: Perfecting the organization and personnel for archiving work; perfecting the system of legal documents on construction document archiving work; enhancing the dissemination of laws on archiving work; strengthening inspection of archiving work; perfecting statistical tools; strengthening facilities for archiving work.

- The group of solutions on organizing archival activities includes: Organizing document collection; organizing document science; organizing document preservation; organizing document exploitation and use; accelerating the application of information technology.

- Other solutions include: organizing the reduction and declassification of records and documents; organizing the destruction of documents that have expired.

11. Practical application:

- The topic describes the current status of archiving organization and professional activities of archiving technical documents of construction works under the Ministry of National Defense and comments on the advantages and limitations in organizing archiving documents, helping the management agencies of the Ministry have a basis to issue documents directing, guiding professional activities, investing in facilities and equipment for the organization of archiving technical documents of construction works.

- Propose solutions to help the Ministry of National Defense organize the storage of technical documents of projects in a scientific manner and in accordance with State and Military regulations.

- The topic will be a source of reference for agencies, units, organizations and individuals related to construction documents of the Ministry of National Defense.

12. Further research directions:

Research on application of information technology in management, storage of records and documents of construction works.

13. Published works related to the thesis: None

INFORMATION ON MASTER'S THESIS

1. Full male: Phan Tuyet Mai 2. Sex: Female

3. Date of birth: May 25, 1972 4. Place of birth: Nam Dinh

5. Admission decision number: 2998/2013/QD-XHNV-SDH. Dated: December 30, 2013. The decision was from the President of the University of Social Sciences and Humanities – Hanoi National University.

6. Changes in academic process: None

7.The title of official thesis title: “Organizing to archive the technical document of the Ministry of Defense's constructive projects”

8. Major: Reserve Study/Archive Science. Code: 60.31.02.06

9. Supervisors: Dr. Nguyen Lien Huong, The Faculty of Archival Science and Office Administration, The University of Social Sciences and Humanities – Hanoi National University.

10. Summary of the findings of the thesis:

The thesis focused on investigation document types establishing in the process of constructing the Defense Ministry's buildings; the practical mission in organizing to archive the constructive documents of the Defense Ministry. From there, the thesis pursues the following researches:

- Examining technical documents of the Defense Ministry's constructive projects.

- Assessing the reality of organizing to archive documents at some organizations and units.

- Suggesting some possible solutions for organizing to archive documents of the Ministry of Defense.

Solution groups:

- The first group to improve the effectiveness of the mission in organizing archival documents at the Defense Ministry includes some solutions: consolidating apparatus organization, personnel resources in charge of doing archival missions; completing the legal document system about the mission of archiving constructive documents; promoting to popularize laws about archiving mission; promoting to check the archival mission; completing statistical tools; promoting infrastructure for the archival mission.

- The second group about organizing archival duty activities containing: organizing seeking documents; organizing scientific documents; organizing document protections; organizing exploiting; using documents and promoting information technology application.

- Another solution group: organizing to reduce, decode records and documents; organizing to cancel out-of-value documents.

11. Practical applicability, if any:

- The thesis describes the situation of the archival-organizing mission and the duty-related activities about the Ministry of Defense's archiving technical documents and comments strong and limitations in organizing the archiving documents, to help management points of the Ministry have the basement to carry out instruction records to guide what has to be done, invest infrastructure for the mission of organizing the archival technical documents about constructive projects.

- The thesis also suggests some possible solutions to help the Ministry organize the archival technical documents of constructive projects scientifically and correctly implemented based on the State and Military stipulations.

- It is a hope that the thesis will be one of the most effective consulting resources for units, organizations and individuals related to the constructive document of the Defense Ministry.

12. Further research directions, if any:

Research of applying information technology on managing, archiving files and project-construction documents.

13. Thesis-related publications: None