MASTER'S THESIS INFORMATION
1. Student's full name: Nguyen Thi Thanh 2. Gender: Female
3. Date of birth: April 24, 1988
4. Place of birth: Thach Loi - Cam Giang - Hai Duong
5. Decision on recognition of students No. 1883/QD-XHNV-SDH dated October 21, 2010 of the President of the University of Social Sciences and Humanities, Vietnam National University, Hanoi
6. Changes in training process: none
7. Thesis topic: Research on building a digital file warehouse at the Office of the Ministry of Public Security
8. Major: Archives; Code: 603224
9. Scientific advisor: Dr. Nguyen Lien Huong, University of Social Sciences and Humanities, Vietnam National University, Hanoi.
10. Summary of the results of the thesis: The research topic builds an optimal digital archive based on science, practice and achievements and experiences of previous agencies and organizations, applying them reasonably and creatively to the conditions and circumstances of the Office of the Ministry of Public Security. The research results of the topic contribute to accelerating and improving the effectiveness of "modernizing archival work" in the Office of the Ministry of Public Security, supporting the direction and operation of the leaders of the Office of the Ministry, of the leaders of the Departments, Bureaus, Divisions, and Offices in ensuring the provision of information to serve the operations of the administrative apparatus.
Chapter 1: In this chapter, the author first studies the formation and development of the Document and Archive Management Department at the Office of the Ministry of Public Security, studies the composition, content and analyzes the value of archives at the Office of the Ministry of Public Security. Finally, the author delves into the current situation of document and archive management at the Office of the Ministry of Public Security to see the existing problems and limitations of this work.
Chapter 2: In this chapter, the author delves into some basic concepts and terms of digitizing documents and archives. From there, the author analyzes the advantages and disadvantages of digitalization technology, the digitalization process, standards for electronic documents, the needs of society and state agencies for digitizing documents and archives. Next, the author develops a plan and standards for selecting digitized documents at the Office of the Ministry of Public Security; the document digitization process and system architecture of the digital archive; hardware systems, software systems, and network systems of a digital archive that will be built in the future.
Chapter 3. This chapter presents management and usage solutions for digitized documents (original documents) such as: collection; editing; preservation, statistics; exploitation of digitized documents. At the same time, in this chapter, the author also presents management and usage solutions for databases such as: Solutions for data storage; human resource training and technology transfer; security, ensuring safety for information systems; overcoming data loss disasters; database exploitation and usage policies; Database maintenance.
11. Practical application:
The thesis will be a scientific basis for digitalization research, as well as measures for managing and using databases after digitization in the actual circumstances and conditions of the Ministry of Public Security Office.
It is the basis for developing legal documents and guidelines for digitalization standards, digitalization processes, and ways to apply digitalization to archiving work... within the entire industry and the whole country.
It is a useful source of information for building strategies and plans to prepare necessary elements to promote and serve future archival document digitization projects in a sustainable and effective manner nationwide.
12. Further research directions: Research on building digital archives in provinces and cities towards exchanging digital documents and materials throughout the Industry.
13. Published works related to the thesis: none.
INFORMATION ON MASTER'S THESIS
1. Full name: Nguyen Thi Thanh 2. Sex: Female
3. Date of birth: April 24th1988 4. Place of birth: Hai Duong Province
5. Admission decision number Decision No1883/2010/QD-XHNV- SDH dated October 21st2010 issued by the University of Social Sciences and Humanities, Hanoi
6. Changes in academic process: None
7. Official thesis title: Study to build digital archives in the Office of Ministry of Public Security
8. Major: Archives; Code: 60 32 24
9. Supervisors: Dr. Nguyen Lien Huong, University of Social Sciences and Humanities, Vietnam National University, Hanoi
10. Summary of the findings of the thesis: The thesis is studied to optimally build digital archives based on the scientific and practical things as well as achievements and experiences of previous agencies and organizations, properly and creatively applied to the conditions and circumstances of the Office of Ministry of Public Security. The findings of the thesis contribute to accelerate and improve efficiency of “modernization of archive affairs” in the Office of Ministry of Public Security, support leadership and executive of leaders of the ministerial office, leaders of the Department, Bureau, Division, Sector in order to ensure information supply for operation of the administrative apparatus.
Chapter 1: In this chapter, firstly, the author studied formation and development of the archival document management division in the Office of Ministry of Public Security, studied components and contents, and analyzed value of the documents archived in the Office of Ministry of Public Security. Finally, the author deeply studied the status of managing documents and archival documents at the office of Ministry of Public Security in order to see concerns and limitations of this work.
Charter 2:
In this charter, the author will deeply study some basic definitions and terms on documents and archives. Since then, the author analyzes the advantages and disadvantages of digitalized technology, its process, standards of electronic documents, demand of society and the state for materials and documents digitalization. Next, the author outlines the plan and standards to opt for the digitalized documents in the Office of Ministry of Public Security; process to digitalize documents and systematic structure of digitalized archives, hardware and software systems, and network system of digitalized archives built in the future.
Charter 3:
This chapter presents management solutions, used with the document after digitalization (original document) such as collection; revision; revision; preservation and statistics; exploitation of materials after digitization. Also in this chapter, the author also presents management solutions, used for databases such as solutions for data storage; manpower training and technology transfer; security, security for information systems; recovery for data loss; policy of exploiting, using and maintaining the database.
11. Practical applicability, if any:
Thesis is scientific basis about researching digital techniques, as well as methods in managing, using database after digitalizing in situation and actual condition of office of Ministry of Public Security
Being basis to build law standard act and guide profession of digitalizing standards, digitalizing process, way of applying digitalizing techniques in storing ... in the field as well as in the country.
Being useful information source to build strategy, plan to prepare necessary factors to speed up, serve projects of digitalizing data saved in the future effectively in the country.
12. Further research directions, if any: Study to build digital archives in provinces, cities toward exchanges of writings, records in the field.
13. Thesis-related publications: None........................................
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